Requisition No: 829651

Agency: Department of Education

Working Title: INFO TECH BUSINESS CONSULTANT MGR-SES - 48002511

Pay Plan: SES

Position Number: 48002511

Salary: $54,690.24 - $80,000/annually

Posting Closing Date: 06/02/2024

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Florida Department of Education

Division of Early Learning

Location: Tallahassee Turlington Building

Info Tech Business Consultant Manager -SES

Salary Range: $54,690.24 - $80,000.00/ annually

Florida Department of Education Mission Statement

Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.

The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.

Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:

Florida Department of Education

Florida Division of Early Learning Mission Statement

The Division of Early Learning will provide access to high-quality programs and services that build a solid foundation for Florida’s youngest learners to reach their highest potential. The division empowers early childhood educators and families by providing choice in education options and supports and resources to ensure Florida’s future leaders are ready to learn, graduate and succeed.

The Division of Early Learning (DEL) is dedicated to providing accessible, affordable and quality early learning services for the state’s children and families. In partnership with 30 early learning coalitions and Redlands Christian Migrant Association, DEL delivers three programs:

• The School Readiness Program (SR) offers financial assistance to low-income families for early education and care so they can become financially self-sufficient, and their young children can be successful in school in the future.
• Voluntary Prekindergarten (VPK) is a free educational program that prepares 4-year-olds for success in kindergarten and beyond.
• Child Care Resource and Referral (CCR&R) is a network that helps families identify and select quality child care options that best meet their needs.

Division link: https://www.fldoe.org/schools/early-learning/

Office Contact

Lourine Phillips – Division of Early Learning - HR Liaison – 850-717-8553

Job Description This is a professional Select Exempt Service position located in the Division of Early Learning (DEL) in the Financial Administrative and Budget Services (FABS) unit. The incumbent in this position will serve as supervisor of the unit responsible for coordinating and developing competitive procurements, developing scopes of work and processing invoices. This position will act as a DEL liaison with the Department of Education (DOE) procurement office and be able to answer questions and provide technical assistance in the procurement process.

Duties and Responsibilities

(Note: The omission of specific job duties does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions:

This is highly responsible, professional work requiring a substantial degree of independent activity to supervise and coordinate complex administrative programs of the Division of Early Learning. This position involves administrative, management and supervisory responsibilities.

As a supervisor, the incumbent must communicate with, motivate, provide, or coordinate training, and direct the work of his/her subordinates. In addition, the employee must complete timely performance appraisals, develop timely and accurate work plans, and timely approve monthly attendance and leave for each position under his/her direct report. Timesheets will be completed in the People First system by the 5th business day of the following month. The incumbent has the authority to make hiring recommendations as well as disciplinary recommendations.

Duties include:

• Initiating, planning, executing, monitoring, controlling, and closing out projects as directed by the Deputy Director of Early Learning.
• Evaluating data processing project proposals with the business units, product owners, governance committee and executive leadership to assist in prioritizing project proposals.
• Analyzing assignments and/or approving the scheduling of work to determine resource availability and/or capacity to meet priorities and goals.
• Maintaining effective communication and working relationships with customers, project team, external stakeholders, executive leadership, governance, and steering committees to resolve any issues, risk and to approve project scope changes.
• Organizing and conducting project team meetings to consult with business units, external stakeholders, etc. to determine functional and computing requirements.
• Preparing, developing, and reviewing appropriate project documentation including but not limited to project plan, scope management plan, communication plan, issues, and risk management plan etc.
• Providing project status reports on a regular basis, as established by supervisor.
• Report and escalate project issues and/or risk to project sponsor and/or steering committee. Plans, develops, and provides training, technical assistance and consultation to office sections regarding project development and progress reports; develop and implement strategies and best practices to meet identified training/consultation needs.
• Designs and develops reports, documents, flow charts, and presentation materials to present information for the agency at meetings or conferences to promoted information services, exchange ideas to accomplish the goals and objectives.
• Assist and/or recommends internal process changes, as necessary to improve overall efficiency for assigned area to improve operations.
• Facilitates resolutions of technical issues on all products and areas supported as directed by the CIO.
• Serve as Americans with Disabilities Act Compliance Lead for DEL and all public applications.
• UF/ Lastinger Center micro-credentials collaboration member representing Division of Early Learning’s information technology interests.
• Monitor the following projects/program rates: Quality Performance system (QPS), which consists of multiple portals and micro-services, Voluntary Pre-Kindergarten (VPK) Readiness Rates, Bright Beginnings, Application Programming Interface (API) Development which incorporates communication with multiple vendors.

Who We’re Looking For

The ideal incumbent must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The incumbent must interact courteously with others. The performance and behavior of all employees must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unity. Attendance is an essential function.

Knowledge, Skills, and Abilities

• Knowledge of administrative principles and practices
• Knowledge of the methods of reporting and data collection
• Ability to develop and organize data into logical format for presentation in reports, proposals and other written documents
• Ability to utilize problem solving techniques
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Knowledge of early learning programs.
• Knowledge of federal childcare and early education programs.
• Ability to communicate in writing, verbally and via computer.
• Knowledge of Microsoft Office Suite

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first:
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• Gaps of employment 3 months or more must be addressed/added to the profile – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: SMS/SES

• Annual Leave - Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave - Employees in Senior Management Service and Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of initial appointment.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

SPECIAL REQUIREMENTS:

You will be required to provide your Social Security Number to conduct required verifications.

Selective Services System (SSS)

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Social Security website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.