Requisition No: 828973

Agency: Department of Education

Working Title: DATA BASE ADMINISTRATOR-SES - 48000515

Pay Plan: SES

Position Number: 48000515

Salary: $51,320.27

Posting Closing Date: 05/20/2024

Total Compensation Estimator Tool

Division of Technology and Innovation

Data Base Administrator - SES

Location: Tallahassee, FL

Pay range starting at: $51,320.27 - $53,886.24

“Employment is contingent upon successful completion of a level 2 background screening pursuant to Chapter 435, Florida Statutes."

DESCRIPTION:

The Division of Technology and Innovation within the Florida Department of Education is seeking a motivated individual to serve in a full-time position as a Database Manager in the Bureau of Education Information Services (EIS) - Class and FTE Team. EIS facilitates K-12 school data collections and reporting and is responsible for providing guidance and direction to school district Management Information Services personnel on Class Size and Full Time Equivalent file submissions. Data collections are primarily survey based, with occasional supplemental file submission needs.

Under the supervision of the Education Information Services Bureau Chief, the Data Base Manager coordinates training, motivates, provides, and directs the work of his/her employee(s). In addition, the applicant must complete timely performance appraisals, develop timely and accurate work plans, and timely approve monthly attendance and leave for each employee(s). Timesheets will be completed in the People First system by the due date provided by your manager. The applicant participates in hiring recommendations as well as disciplinary recommendations.

The applicant must be able to work independently and as a team player. The applicant must be able to develop work products from concept to completion to include assisting in technical writing, analysis, code development, and testing. The ideal candidate must have excellent written and verbal communication skills.

EXAMPLES OF WORK PERFORMED:

• Motivates employees to improve the quality and quantity of work performed.
• Directs and supervises the data collection and preparation of required federal and state reporting.
• Supervises and assists in the preparation of research/statistical tables.

Reports to the Bureau Chief, Division Director, and the Commissioner on the status, needs and progress of education in Florida.

• Provides technical expertise to the Division on issues pertaining to data acquisition and data needs including those related to educational reform, school improvement, and analyses of school and district achievement. Confers as needed with professional and support staff reviewing and advising on ongoing activities of the unit.
• Consults with other units within the Department and other agencies as to data base modifications and data base edits and assists in the development and implementation of data collection activities in order to gather appropriate data items and to provide interpretations as needed. These include items related to Class Size and Full Time Equivalency requirements.
• Plans workloads, workflows, deadlines, work objectives, and time utilization with employees.

• Evaluates employees through establishing evaluation criteria and responsibilities and meeting regularly with employees to ensure the established criteria is met.
• Trains employees in methods for performing an effective and efficient job.
• Communicates on a regular basis with employees both individually and in staff meetings.
• Directs the work of employees to ensure best use of time and resources.
• Represents the Department, Division, and Bureau at professional meetings and at meetings sponsored by other agencies and institutions.
• Oversees customer service processes with the K-12 student and staff data collections.
• Performs related work as required.

KNOWLEDGE, SKILLS AND ABILITIES:

The employee must be productive under tight timeframes, balance multiple, and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions; is expected to demonstrate, model, and reinforce the agency’s fundamental values of quality, fairness, cooperation, respect, commitment, excellence, honesty, and teamwork; must interact courteously with others; performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Perform other duties as required or assigned.

• Knowledge of methods of compiling, organizing, and analyzing data.
• Knowledge of the methods of data collection and analysis.
• Knowledge of basic management principles and practices.

• Knowledge of the techniques used in planning, implementing or evaluating educational programs or research projects.
• Knowledge of the principles, practices, and techniques of computer programming and system design.
• Knowledge of computer operations, systems, and procedures.

• Knowledge of data processing flow charting techniques.
• Knowledge of data base structures and theories.
• Knowledge of current data base technologies.
• Ability to provide instruction or training to others.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to analyze and interpret data.
• Ability to supervise people.
• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to deal effectively with a variety of people.
• Ability to identify and define user task needs.
• Ability to process information logically.
• Ability to perform mathematical calculations.
• Ability to communicate technical information effectively.
• Ability to assess future information needs so that the data bases can evolve in an appropriate manner.
• Ability to develop reports and cross references from the data dictionary.

MINIMUM QUALIFICATIONS:
• A bachelor's degree from an accredited college or university and one (1) year of experience in analysis, planning, research, evaluation, or administrative work; or

• A master's degree from an accredited college or university can substitute for one year of the required experience.
• Experience as described above can substitute on a year-for-year basis for the required college education.
• A minimum of one (1) year of data analysis and reporting experience.

• Must have at least one (1) year of management experience including supervising, directing, developing, motivating, and counseling staff, including decision making; and

• Must have one (1) year of experience interpreting, administering, and/or communicating policies and procedures.

Florida Department of Education Mission Statement
Every day the Department of Education works hand in hand with parents, teachers, educators, and community members to improve Florida's education system for students of all backgrounds and abilities. Our site reflects this cooperative relationship and the role that so many Floridians play in ensuring student success.
The FDOE’s mission for Florida’s Early Learning-20 education system is to increase the proficiency of all students within one seamless, efficient system, by allowing them the opportunity to expand their knowledge and skills through learning opportunities and research valued by students, parents, and communities.
Serving approximately 3 million students, 4,400 public schools, 28 colleges, 200,000 instructional staff, 46,000 college professors and administrators, and 340,000 full-time staff throughout the state, FDOE enhances programs and services for Florida’s students from early learning through college and career development. In addition, FDOE manages programs that assist individuals who are blind, visually-impaired, or disabled succeed either in school settings or careers - encouraging independence and self-sufficiency.

FDOE’s goal is to hire individuals to provide:
1. Higher Student Achievement

2. Seamless Articulation and Maximum Access
3. Skilled Workforce and Economic Development
4. Quality Services
Florida Department of Education (Agency website)

Position Location:
This position is located at our headquarter location at 325 West Gaines Street, Tallahassee, FL 32399.

NOTE:

Attendance is an essential function of this position.

The incumbent in this position is required to travel 10% of the time.

• Sick Leave - Selected Exempt Service positions shall be credited with 104 hours of sick leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.

BACKGROUND SCREENING REQUIREMENTS:

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening.
No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department.
Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checked through the Florida Department of Law Enforcement, and federal criminal records checked through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies.
The Department of Education is an Equal Opportunity Employer/Affirmative Action Employer.
Selective Services System (SSS):
Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.