Requisition No: 828159

Agency: Department of Education

Working Title: ACCOUNTANT III - 48004024

Pay Plan: Career Service

Position Number: 48004024

Salary: $32,760.00 - $36,000.00

Posting Closing Date: 05/09/2024

Total Compensation Estimator Tool

Florida Department of Education

Division of Vocational Rehabilitation

Financial Payments Section

Bureau of the Comptroller

Tallahassee Turlington Building

Accountant III (Career Service)

The Mission of the Division of Vocational Rehabilitation is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

For additional information regarding the position, please contact:

Tara Kent Jackson

OMC Manager

Bureau of the Comptroller

Tara.Jackson@fldoe.org or 850-245-0401

Employees of the Department of Education are paid on a monthly pay cycle.

www.fldoe.org/finance/comptroller

www.rehabworks.org

Job Description

This position is a professional accounting position that is in the Division of Vocational Rehabilitation’s (DVR) Financial Payments Section that is administratively assigned to the Bureau of the Comptroller. This position is responsible for the auditing and reviewing of documentation for contractual payments using the Florida Accountability Contract Tracking System (FACTS).

Specific Responsibilities

The FACTS (The Florida Accountability Contract Tracking System)

• Incumbent will ensure all contracts/amendments/extensions have been entered into FACTS.
• Incumbent verifies original contract vendor name, amount, contract number, and execution date is correct in FACTS.
• Incumbent ensures deliverables, minimum performance expectations, payment history and contract amounts are in agreement with the invoices and FACTS.

Reviews New Contracts and Contract Amendments for the DVR

• Incumbent ensures the contract has been signed by all designated individuals prior to payment processing.
• Incumbent ensures grant number(s) CFDA(s) and fund code are consistent with language in contract documents.
• Incumbent verifies vendor number and address with information in the state adopted accounting and financial management, general ledger accounting system is correct, and W-9 is on file.
• Incumbent ensures the invoice amount is consistent with contract and payment schedule.
• Incumbent ensures the budget sheet and cost allocation plan is included, accurate, and completed.
• Incumbent ensures contract terms comply with the funding source.
• Incumbent reviews cost reimbursement contract budgets for compliance with state and federal guidelines for payment and reporting requirements.
• Incumbent reviews cost reimbursement contract budgets for compliance with state and federal cost principles.
• Incumbent reviews contract closeout requirements and ensure that they do not conflict with the grant funding requirements.
• Incumbent will stay abreast with rules state and federal rules and regulations related to contracting and procurement.

Attendance is an essential function of this position.

Knowledge, Skills & Abilities

• Knowledge of accounting principles, practices and procedures.
• Knowledge of state and federal requirements specific to financial payments for DVR.
• Knowledge of the methods of data collection.
• Ability to prepare financial statements and reports.
• Ability to design and implement accounting systems.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to utilize problem-solving techniques.
• Knowledge of contracting and other financial requirements specific to state and federal law, especially those specific to DVR.
• Ability to work independently.

APPLICATION INFORMATION & REQUIREMENTS

Candidate Profile (application) must be complete in its entirety. Your packet may be held up at the final review step if you are missing the below items:

• Work History (entered with the most recent/current listed first):
  • Any and all State of Florida jobs
  • Any and all Florida University jobs
  • All periods of employment from high school graduation
  • Periods of unemployment
  • Gaps 3 months or more*
  • Education
  • Volunteer Experience
• Include supervisor names and phone numbers including current place of employment.
• Gaps 3 months or more must be addressed – you will need to account for and explain any gaps in employment including unemployment. You can either list these in your application under Period of Employment or attach a word document listing your gaps.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
• It is unacceptable to use the statement “See Resume” in place of entering work history. Your candidate profile will convert to your official application.

• If claiming Veteran’s Preference, candidate MUST attach supporting documentation (DD214).
• If claiming Right to First Interview, candidate MUST attach a copy of your official layoff letter when applying. This only applies to employees laid off from Career Service positions.
• All documentation is due by the close of the vacancy announcement.

If you experience problems applying online, please call the People First Service Center at (877) 562-7287

WORKING FOR THE STATE OF FLORIDA HAS BENEFITS!

For a more complete list of benefits, visit www.mybenefits.myflorida.com.

LEAVE INFORMATION: (CS)

• Annual Leave - All full-time Career Service employees filling established positions earn annual leave in varying increments dependent upon years of creditable service. Employees with up to 5 years of creditable service earn 8.667 hours per month, with 5 to 10 years earn 10.833 hours per month and those with over 10 years of service earn 13 hours per month. Employees in Senior Management Service and Selected Exempt Service positions are credited with 176 hours of annual leave upon appointment. In subsequent years, the annual allotment is credited on the anniversary date of the initial appointment.
• Sick Leave -. Career Service employees earn 8.667 hours of sick leave credits per month

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Department of Education that applicants for employment/volunteer undergo Level 2 background screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. You will be required to provide your Social Security Number to conduct required verifications. No applicant for a designated position will be employed, contracted or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, finger printing for all purposes and checks under this requirement, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, federal criminal records check through the Federal Bureau of Investigation, and local criminal records checks through local law enforcement.

SPECIAL REQUIREMENTS:

Selective Services System (SSS)

Male applicants born on or after October 1, 1962 will not be eligible for hire or promotion in the Other Personal Services (OPS) or Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the Selective Service website.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.