Requisition No: 829018

Agency: Department of Health

Working Title: ACCOUNTANT I - 64049263

Pay Plan: Career Service

Position Number: 64049263

Salary: $35,880.00 to $37,440.00 annually

Posting Closing Date: 06/04/2024

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This is an open competitive advertisement

Your Specific Responsibilities:

This is a highly responsible and specialized fiscal position responsible for processing and analyzing financial information for the purpose of supporting day to day operations within the FDOHBC. The incumbent on this position is responsible for the integrity and confidentiality of data sets under his/her control. The position must develop a thorough knowledge of the health department's organizational structure and be fully knowledgeable of Federal, State, County, and Department of Health laws, policies, and procedures governing accounting operations. This position will report to the Finance & Accounting Director I-SES.

Responsible for Accounts Receivable functions in the Finance & Accounting Department. Responsible for reviewing the Treasury Report daily using the PALM system and updating the Accounts Receivable – ACH Revenue spreadsheet for Bay CHD’s Billing Department and the Finance & Accounting Department. Contacts other County Health Departments (CHDs) for coding information on shared revenue and reports the coding to Revenue Management in Tallahassee. Enters TR30 transactions from deposit into FLAIR daily and TR96 data as required. Provides backup support for the daily deposits. Maintains the Revenue Invoice Tracking Log by updating the spreadsheet with invoices and revenue information related to contract agreements. Monitors revenue reports on a weekly basis for receivable status and data accuracy. Assists in the change issuance process and monthly unannounced change audits. Provides NIC credit card reports and assists with obtaining access to the NIC system. Responsible for debit memo (collections and bad checks) process.

Responsible for supporting Accounts Payable functions in the Finance & Accounting Department. Operates as a payer and an accountant for purchase card transactions in the Works and reviews data for accuracy before granting approval including backup documentation. Responsible for adding check, EFT, or pcard payment documentation in the Invoice Tracking file. Assists other accountants by providing backup support processing invoices; ensures all invoices for payment are processed in accordance to DOH Finance & Accounting Policy and Procedures and proper records management of all expenditures are in place. Reviews and verifies invoices for accuracy before processing for payment. Provides backup support for TR58 and TR51 payable entries in FLAIR. Provides backup support for updating Invoice Tracking with invoice and voucher data.

Reviews Cardinal invoices and ensures proper coding. Updates the Invoice Tracking file with Cardinal invoice data including voucher payments. Supports the process for maintaining pharmaceutical inventory records received from DOH Central Pharmacy and other state contract vendors for FDOHBC. DOHP 395-1-08 policy and procedures will be followed to establish and maintain inventory records. Responsible for monthly pharmaceutical inventory assisted by an additional CHD staff member. Maintains inventory spreadsheets, Provides backup support of pharmacy delivery. Prepares and submits year-end medication inventory for Financial Statements.

Attends weekly meetings with team, along with specific subject matter meetings. Attends bimonthly staff meetings. Attends and completes trainings as necessary for the position.

Provides backup support to Admin Front Desk. Assists with answering incoming calls, assists visitors, provides fleet vehicle access and inspections, provides fingerprint appointments and fingerprint scans, processes postage, and other front desk support.

Serves as quality control inspector for TR51, TR58, TR30, and TR96 transactions. Verifies accuracy of gift card inventory each quarter.

Performs duties as Travel Champion for FDOHBC. Supports staff processing travel claims in STMS.

Cell bill verification manager for all users. Pulls cell verification report, sends reminders, updates user information, and provides backup approval when necessary to meet deadlines.

Other duties as required.

Required Knowledge, Skills, and Abilities:

Software experience: MS Office experience with efficiency with MS Outlook, Excel, and Word. Efficiency with State systems: Axiom Pro, MFMP, FLAIR, The Works, STMS, RDS, FIS, FIRS, Cell Bill Verification System, TCMS, TRAIN, and People First.

Communication skills: Professional and considerate attitude interacting with vendors and coworkers, communicates clearly and effectively; keeps other informed of necessary information; and deals effectively with conflict.

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Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Panama City, Florida

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

(For more information, please click www.myfrs.com);

• Flexible Spending Accounts;
• Tuition waivers;
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.