Responsibilities

• Act as a liaison between Client's departments and Legal Contracts Administration to initiate renewal actions on current contracts, memorandums of agreement, inter-local agreements, and/or licensing agreements under the supervision of leadership.
• Develop, implement, and maintain, an accurate, district-wide contract tracking and management system in Bonfire. Prepare and distribute reports and statistical data to necessary parties to facilitate planning and maintenance of accurate contract records and files.
• Ensure that proper support documentation is included with contracts submitted to OGC; including if applicable Board Action Items and minutes, requisitions, contract approval routing forms and/or other similar documents to facilitate internal reviews and approvals.
• Modify and clean bonfire database to ensure Bonfire information matches the contract start and end dates
• Identify contracts with spend caps and determine where we are with the spend
• Coordinate with clients/supplier on extensions, renewals, amendments, obtain vendor performance forms. Alert Buyer and end user of steps being taken.
• Draft extensions, renewals and amendments. Send to leadership for review before routing for signatures.
• Upload extensions, renewals and amendments in Bonfire
• Manage contracts mailbox
• Act as point of contact with OGC
• Ensure Bonfire is configured to notify buyer and end user 6 months prior to contract end date, manage the task of notifying end user and buyer that contract term is up. Leadership is also to be notified.
• Run contract roster monthly and share status with buyers/leadership
• Schedule meetings with clients/suppliers/OGC for contract related work (contract kick off meeting, negotiation meetings)
• Draft and review contract as requested.
• Seek advice from legal experts and/or counsel when appropriate.
• Perform other duties, tasks and assignments as assigned

Job Type: Contract

Pay: Up to $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Contract management: 2 years (Required)

Ability to Commute:

• Houston, TX 77002 (Required)

Work Location: In person