Job Posting Title:

Senior Grants and Contracts Specialist

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Hiring Department:

Lyndon B Johnson School of Public Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The Senior Grants and Contracts Specialist provides all aspects of pre-and post-award grant support for the LBJ School of Public Affairs. As a key member of the finance team, this position ensures exceptional support of the school's research mission and service excellence in all aspects of financial management of research awards. The incumbent will also support related programming including management of the school's research Data Hub.

Responsibilities

Pre-Award:

• Faculty Support: Communicate funding opportunities and deadline information to faculty, particularly for Early-Stage Investigators. Provide assistance in budgeting, formatting, editing, and proofreading of proposals. Build a repository of standard documents and templates. Notify faculty about workshops and other training opportunities.
• Financial/Post-Award Support: Create a database of submissions to track metrics for department and generate info for FARs, Tenure, etc. Work with Financial and Post-Award Staff to track and manage funding. No-Cost Extensions and Renewals. Transfers and Budget Adjustments. Summary budget reports for grant/contract deliverables.
• Processing of Proposals and Agreements: Submit Proposal Review Forms (PRFs) and coordinate submissions through OSP and OIE. Coordination of multi-disciplinary grants, as needed. Upload proposals via electronic funding platforms. Electronic Research Administration (ERA) of sponsored (federal and industry) through the Research Management System (RMS). ERA of non-sponsored agreements through the UT Research Management Suite: Agreements Module and eProtocol (Material Transfer Agreements (MTA), Non-Disclosure Agreements (NDA), Data Use Agreements (DUA), Memoranda of Understanding (MOU), Technology Control Plan (TCP), Confidential Data Control Plans (CDCP), IRB (for human subject protocols), and IACUC (for animal research protocols).

Post-Award:

• Monitor post-award activities to ensure compliance with issues involving allowable costs, cost transfers, budget adjustments, and reporting requirements.
• Review appointments on grant accounts and confirm availability of funds and appropriate project/account allocations. Process or review all budget transfers on all 26 accounts to ensure compliance with sponsor guidelines, correct costing allocations, and contractual terms.
• Oversee sub-award payments and their financial reporting on grants. Reviews monthly expense certifications.
• Reviews monthly expense certifications. Calculate and distribute IDC returns in accordance with school policies.
• Create and route credit authorizations, letters of authorizations, and spend available requests as needed. Monitor MOU, DUA, and NDA for compliance as appropriate. Create specialized invoices as needed.
• Engage with faculty members to project future grant expenses and ensure expenditures conform to budget guidelines.
• Collaborate with the school's inventory coordinator to ensure inventory records and documentation for grant-related equipment purchases.
• Work with BAS team to submit service agreements for grant consultants as needed.

Research Programs:

• Assists in managing faculty and student research awards for the Associate Dean of Research and school leadership.
• LBJ School Data Hub: Ensure application users can produce the reports needed for daily job functions. Interact with state agencies and the UT Business Contracts Office to ensure compliance with DUAs, MOUs, and ANAs. Coordinate the addition of data and functionality as assigned.
• Serve as backup for the Business and Administrative Service (BAS) Administrative Manager
• Other related functions as assigned.

Required Qualifications

Bachelor's degree in business, public administration, social sciences, or a related field. Five years of experience in preparation, processing, and/or negotiation of grant and contract proposals and awards. Self-starter able to proactively manage workload and consistently meet deadlines. Excellent written and verbal communication skills. Demonstrated organizational skills, flexibility, and positive attitude. Ability to pay great attention to details and learn quickly. Ability to work independently and as a member of a team. Professional demeanor. Experience working with confidential information using tact and discretion.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Certified Research Administrator (CRA) status. More than the required experience and education. Familiarity with electronic application systems. Experience working in a university environment. Knowledge of UT policies, processes, systems and procedures related to pre- and/or post-award research administration. Demonstrated experience managing multiple overlapping timelines to meet contractually obligated deliverables. Deep familiarity with UT contractual requirements and negotiation strategies.

Salary Range

$68,000 depending on qualifications

Working Conditions

• Flexible work arrangements (e.g., flexible schedule, compressed work week, remote work, or telecommuting) can be negotiated at the time of hire.
• May be required to work overtime, weekend, or holiday hours as needed.
• Standard office environment.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.