HOW TO APPLY

Complete a State of Texas Application for Employment and the following additional forms (available athttp://www.tjjd.texas.gov/index.php/doc-library/category/304-forms):

Failure to complete and submit the above forms will cause delays in your consideration for this position.

Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00041601&tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).

Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: http://www.tjjd.texas.gov/index.php/doc-library/category/304-forms).

PLEASE NOTE

Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month & year), supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.

Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.

BENEFITS

State of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health & life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary AD&D Insurance, Dependent Health & Life insurance, Health & Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.

GENERAL DESCRIPTION

Performs highly advanced and/or supervisory (senior-level) grant development, coordination, and administration work relating to budgeting and accounting of juvenile justice grants disbursed to Texas juvenile probation departments. Work involves contributing to the preparation, maintenance, and reporting of grants; coordinating the submission and review of required grant budgets, disbursements and expenditure reports; monitoring grant expenditures to determine compliance with requirements and standards; tracking grant waivers, de-obligations; refunds and contract amendments; providing technical assistance and support to grant recipients; and serving as a liaison between grant recipients, the Texas Juvenile Justice Department, and other state and federal government entities. May plan, assign, and/or supervise the work of others.

Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week, travel, and be on-call.

ESSENTIAL FUNCTIONS

Reviews annual budget applications submitted by juvenile probation departments applying for or receiving grant funds for compliance with state and federal statutes, contract requirements, and internal regulations; examines operating budgets of juvenile probation departments to determine appropriate allocation of funds; provides technical guidance and consultative services to juvenile probation departments regarding budget application requirements; reviews accounting and financial documents for accuracy and compliance with established guidelines.

Monitors grant disbursements to ensure compliance with state and federal regulations and availability of funds. Verifies appropriate payments and reimbursements for all probation and community services invoices, including the Juvenile Justice Alternative Education Programs, and submits for approval and processing.

Reviews, analyzes, and processes certification of Local Expenditure Report and the juvenile probation department grant quarterly expenditure reports; analyzes expenditure patterns and makes recommendations on the use of funds; informs management of probation department budget deviations, problems, and events likely to affect operations supported by allocated funds, explains causes, and measures effect on allocated funds.

Conducts on-site reviews and evaluations of juvenile probation department fiscal program operations that are complex to highly complex in nature, including review of internal control systems and accounting records for adequacy, accuracy, and compliance with laws, regulations, policies, procedures, and budgets.

Prepares detailed and comprehensive audit reports of review findings, to include recommended changes in fiscal procedures and recommendations for appropriate utilization of resources as needed and client responses to recommended changes; prepares justifications for implementing operational changes.

Assists management in the preparation of grant contracts for probation services and related amendments; maintains files of all grant contract documents and required reports; prepares financial reports or spreadsheets at the request of juvenile probation departments or TJJD management; prepares technical reports of grant funding, payments and refunds.

Maintains the grant manager financial management database and historical data, as necessary, providing technical guidance and consultative services to the juvenile probation departments and county auditor’s offices.

Collaborates in the development of procedures and standards for TJJD Grant Department functions/activities and with Probation Services Division staff in meeting established objectives and goals; shares information, identifies concerns and trends, and recommends improvements to resolve problems or enhance operations.

Reports any presence or perception of racial, ethnic, and/or gender disparities.

Performs a variety of related duties not listed, to be determined and assigned as needed.

Performs all duties in compliance with agency safety policies and procedures:

• Reports safety hazards and corrects hazards when possible.
• Completes required documentation in the event of an accident/injury within requested time frames.

Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Laws and regulations pertaining to grants and contract administration.
• Research and budgeting processes.
• Business administration principles and practices, including financial management and accounting.
• Program planning and development.

Skill in:

• Grant preparation, development, evaluation, and monitoring.
• Report writing.
• Budget development and monitoring.
• Use of a computer and applicable computer software.

Ability to:

• Conduct field investigations, collect data, and prepare analytical reports.
• Interpret guidelines, policies, procedures, and regulations.
• Analyze accurate and relevant audit information.
• Evaluate contracts.
• Evaluate fiscal data for reasonableness, necessity, and conformity with grant requirements.
• Communicate effectively, both orally and in writing.
• Prioritize and manage multiple tasks; plan, organize, and coordinate work assignments; and meet deadlines.
• Recognize when decisions need to be made, process information logically, make decisions, and demonstrate the soundness of those decisions.
• Work collaboratively with all stakeholders and maintain a professional, courteous demeanor.
• Assign and/or supervise the work of others.
• Travel and work in excess of 40 hours per work week.

VETERANS

In order to receive veteran’s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.

Go to https://texasskillstowork.com/, https://www.onetonline.org/, or http://www.careeronestop.org/ for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

Additional Military Occupational Specialty (MOS) Code or Crosswalk information is available from the Texas State Auditor’s Office at Property Management and Procurement MOS Codes.

ADDITIONAL INFORMATION

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

Due to the high volume of applications, we do not accept telephone calls. If you submitted your application through the CAPPS Career Center (https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en), you may also check the status of your application by accessing your profile and selecting My Jobpage and selecting My Submissions.

Thank you for considering employment with the Texas Juvenile Justice Department.

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Texas Juvenile Justice Department does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in employment or the provision of services.