Overview

A Secretary/ Social Services is responsible to organizing files, preparing documents, managing supplies inventory and scheduling appointments. The Corps secretary reports to the Corps officers.

Generous paid time off every year that includes Holidays, Accrued Vacation and Sick Time

Responsibilities

• Answer telephone and direct calls appropriately
• Greet people entering organization, direct clients to the correct destination
• Taking notes in Staff Meetings, Advisory Council Meetings and the like, as assigned
• Keep general office area in good order and maintain orderly computer files and back-
• Monitors security camera videos and reports any suspicious activity to the supervisor or the administration
• Keeping records according to Officers instructions
• Filling clients’ applications, calling other agencies and providing referrals to
• Assisting in maintain files in order, making copies, Computer work, maintenance and update of client files, reports, flyers, assisting with thank you letters and cards, maintaining neat office area.
• Assisting in the Corps Back to School program, Thanksgiving and Christmas
• Sorting toys and assisting the toy’s
• Decoration and posting of bulletin boards and keeping up with the seasons
• Keeps up-to-date records and statistics as required
• Preparing Staff meeting
• Reports to work well-groomed and in compliance with dress
• Assist with all aspects of the Food Pantry operation (including ordering, client appointments, organization, and cleanliness), as directed by the Corps Officers
• Supervise the Corps feeding program
• Develop and maintain accurate case files for clients
• Assist with translation for oral or written communications as
• Assist with any other areas as assigned by Corps Officers
• Always Keeping high level of professionalism,
• Comprehensive health care coverage with low-cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life

Qualifications

• High School Diploma Required; Associate Degree Preferred
• Fluent in Bilingual preferred
• Must be able to use Microsoft word, excel and PowerPoint
• Must be punctual and able to multi-task in a fast-paced environment
• Must be self-motivated, highly organized, and able to work independently
• Ability to maintain the highest standard of professionalism and confidentiality