Facility Fleet Management Director

• Develop and implement fleet management policies and procedures
• Manage vehicle acquisition, maintenance, and disposal processes
• Oversee driver training programs and ensure compliance with safety regulations
• Monitor fleet performance metrics and identify areas for improvement
• Collaborate with cross-functional teams to streamline operations and reduce costs
• Ensure regulatory compliance with relevant laws and regulations
• Prepare budgets and track expenses to optimize fleet operations
• Implement technology solutions to enhance fleet efficiency
• Lead a team of fleet managers and coordinators to achieve departmental goals
• Stay updated on industry trends and best practices in fleet management

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  Creating and monitoring the facility’s budget: The Facility Management Director develops and manages the facility's budget. They work closely with finance teams to create accurate budgets, forecast expenses, and monitor spending throughout the fiscal year. They also identify areas for cost-saving opportunities and make strategic financial decisions to optimize resource allocation.
• Scheduling and managing routine maintenance on all building systems: The Director is responsible for scheduling and overseeing routine maintenance on all building systems, including HVAC, electrical, plumbing, and other essential systems. They collaborate with maintenance staff and contractors to ensure regular inspections, testing, and servicing are conducted to prevent breakdowns and maximize the lifespan of equipment.
• Mitigating risk and overseeing safety and security: The Facility Management Director is responsible for mitigating risk by implementing and enforcing safety and security protocols. They conduct risk assessments, develop emergency response plans, and implement safety training programs to ensure the well-being of occupants and compliance with relevant regulations. They work closely with security personnel and stakeholders to address security concerns and proactively manage potential threats.
• Inspecting the facility routinely to look for issues: The Director routinely inspects the facility to identify any maintenance, safety, or operational issues. They perform visual inspections, oversee equipment checks, and assess the overall condition of the facility. They maintain documentation and follow-up on identified issues by coordinating repairs or necessary corrective actions.
• Overseeing all contractors that work with the facility: The Facility Management Director manages relationships and contracts with external contractors and vendors. They oversee the selection, hiring, and management of these contractors to ensure quality work, adherence to timelines, and compliance with facility standards. They negotiate contracts, monitor performance, and resolve any issues or disputes that may arise.
• Ensuring the facility complies with relevant laws, regulations, and safety standards: The Director is responsible for ensuring the facility's compliance with applicable laws, regulations, and safety standards. They stay updated on industry regulations and changes in codes to ensure the facility meets necessary requirements. They implement policies and procedures to maintain compliance and coordinate with internal and external stakeholders to conduct audits and inspections.
• Handling long-range planning to support future needs and growth: The Facility Management Director engages in long-range planning to support the facility's future needs and growth. They assess current and projected demands, identify potential facility improvements or expansions, and develop strategic plans that align with the organization's goals. They collaborate with stakeholders to define facility requirements, evaluate options, and make recommendations for long-term facility planning.
• Helping with plans for renovations, additions, or new buildings: The Director actively participates in plans for renovations, additions, or new buildings. They collaborate with various stakeholders, including architects, engineers, project managers, and key organizational leaders, to develop and execute plans that align with the facility's needs, budget, and timeline. They provide input on design, functionality, and sustainability considerations, ensuring that projects meet quality standards and provide value to the organization.

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