Company Description

Dave Droegkamp is a well-established, respected, family-owned business specializing in heating and cooling solutions in the greater Milwaukee area. They have been around since the 80s and are 100% residential heating and cooling related. They pride themselves on providing excellent customer service and their overall integrity.

Job Description

We are a local family-owned HVAC company seeking a dedicated and organized Office Manager to join our team. The Office Manager will play a crucial role in ensuring smooth operations by managing scheduling for staff, service, and installation appointments, and providing support/backup to the management teams, CSR reps, and Service Techs. The Office Manager runs operations for accounting/billing, HR Functions, and offers administrative assistance across various other operational activities. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.

Office Manager Job Responsibilities:

• Supports company operations by maintaining office systems and supervising staff.
• Responsible for all transactional activity in AR/AP, month-end closing processes in QuickBooks, weekly Check runs, monthly bank reconciliations, and sending reports to the Director of Finance
• Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
• Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees; following up on work results.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.
• Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.
• Contributes to team effort by accomplishing related results as needed.

This position offers a typical 8 to 5 pm work schedule (with some flexibility in hours) and a full benefits packet.

Qualifications

• Associates/Bachelors degree preferred but not required
• Two to three years’ experience in an office manager setting with HVAC or Trades experience preferred 
• 3 years with proven skills managing accounting and HR related functions
• Proficient with office software
• Quickbooks and PayChex Experience preferred 

Additional Information

All your information will be kept confidential according to EEO guidelines.

[email protected]