The Admissions Department in the Sarah Newman Nursing Home is seeking a full time Office Coordinator to join our team.

Duties and Responsibilities :

• Coordinates and implements the admissions processes essential to the effective functioning of Admissions Department.
• Oversees and performs the daily registration and admitting process within the department assuring timely, accurate registration and admission material.
• Directs and assigns work to the Admission Assistant.
• Enters data for census, produces report, makes all changes, distributes to appropriate departments.
• Determines and verifies patient insurance : Medicare, Medicaid, Managed care and 3rd party insurance coverage. Upon verification notifies appropriate departments.
• Maintains Departmental manuals.
• Assists department in coordinating admissions both internally and externally and communicates required information to all parties.
• Enters patient information into automated information system. Makes appropriate change of information as required ensuring accurate data.
• Schedules and conducts facility tours, provides information and facility materials in a timely manner.
• Compiles admission packets, ensures paperwork needed for admission is obtained from resident and / or family member; and reviews material for completion and accuracy.
• Maintains bed hold information as required by Dept. of Health.
• Provides statistical reports on a daily, monthly and as needed basis.
• Maintains current and discharged files.
• Communicates pertinent information on a timely basis to all internal and external customers.
• Maintains policy and procedure manuals.
• Files, copies and faxes correspondence and records.
• Participates in staff meetings, in-service training, and performance improvement activities.

Job Qualifications

• High School Graduate / GED required.
• Associates Degree / Business School Graduate and / or equivalent education and / or experience preferred.
• Office Coordinator / Manager experience.

Last updated : 2024-02-24