Arlington, VA, USA

This is a full-time position which will require the successful candidate to be physically present in the Arlington Office 5 days/week.

#PDN

The Facilities Specialist will work as part of a team within a Business Unit providing a broad range of resources. They will manage one specific functional activity, such as Finance, Human Resources, procurement, facilities, meetings management, special events, training, volunteer programs, etc. This is a full-time position which will require the successful candidate to be physically present in the Arlington Office 5 days/week.

The Facilities Specialist will work hand-in-hand with TNC’s Director of Office Management who has complete responsibility for the Arlington Office building space which Conservancy staff and tenants occupy. The Facilities Specialist will work towards meeting the strategic priorities of the Office Management (OM) team by developing and implementing tactics for approved plans and completing and organizing multiple tasks and activities. They will maintain, track, and report on key data related to the scope and priorities of the functional activity. The Specialist must have a working knowledge of the systems and resources utilized by the team in order to provide programmatic support and coordinate communications related to the resources. They will complete activities with multiple variables, setting realistic deadlines and managing the timeline. They will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. They will adapt processes and implement recommended practices in order to improve effectiveness of the Arlington Office of The Nature Conservancy.

They will have overall responsibility for interfacing with the public and community engagement including, but not limited to; native plant garden management and coordinating volunteer days, providing interested parties with opportunities to view the Bio-Solar Roof, and coordinating content and delivery of such content in the main lobby with IT and Marketing staff. The Specialist will take on additional duties to enhance the work of the team, including, but not limited to, assisting the Director of Office Management with the Conservancy’s Business Continuity Management Plan (BCMP) and updating the BCMP on a regular basis. In concert with the Property Management Teams, the Facilities Specialist will ensure that the requirements for re-certifying LEED Existing Building Certification are met and any requirements of the management of the facility in order to pursue other LEED certifications or WELL certifications which may be achieved as part of the ongoing management of the WO Building.

The Facilities Specialist will work with OM Team to coordinate logistics for organizational wide meetings and/or special events. They may create program materials, schematic floor plans and perform analysis and research related to program activities. They will coordinate with stakeholders for program success and may serve as the lead liaison with partners or vendors. The Specialist will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will keep up to date on market trends and best practices in order to improve services.

RESPONSIBILITIES & SCOPE

• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems.
• Demonstrate sensitivity in handling confidential information.
• May be responsible for the work of peers on departmental project teams.
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.
• Financial responsibility may include purchasing, processing invoices and transfers, negotiating and contracting with vendors, and participating in budget preparation.
• Manage projects with several variables - set realistic deadlines, manage a timeline, and ensure accountability.
• May participate in complex negotiations.
• Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs.
• Travel and work flexible hours, as needed.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Work is diversified and may not always fall under established practices and guidelines.
• Work within scope of program’s strategic goals.

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in working with a diverse, multi-disciplinary team.

The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing complex projects. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

MINIMUM QUALIFICATIONS

• Bachelor’s degree and 3 years related experience or equivalent combination.
• Experience generating reports and analyzing and interpreting data.
• Experience managing and implementing multiple projects.
• Experience with business process analysis and/or improvement.
• Experience with current technology in relevant field.
• Experience working with cross-functional teams.

DESIRED QUALIFICATIONS

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Ability to implement complex processes.
• Ability to use existing technology to achieve desired results.
• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
• Experience coordinating projects.
• Experience interpreting guidelines to achieve desired results.
• Knowledge of current trends in the specific field.
• Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks.
• Successful experience implementing strategic program goals.

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

The starting pay range for a candidate selected for this position is generally within the range of $55,800 –$88,620 for annual base salary. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

To apply for job ID 54905, submit your materials online by using the Apply Now button at https://careers.nature.org/. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

An attractive salary and benefits package is part of TNC’s value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we’re registered as a Non-government Organization and established as an employer. This may mean we’re unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.