This Part-Time position will compile, monitor, and coordinate financial processes, technical documentation, and site activities at TMC Philadelphia. Financial processes include budget planning, issuing PO’s, coding invoices for TMC payment, and monthly reconciling of capital and operating expenses. The coordinator will help transition to and then use Dynamics 365 software to track financial records, track project costs, and staff project hours. Technical documentation functions include electronic documentation filing and retrieval in Document Management System and SharePoint, help in preparation of technical dossiers and preparation of presentation materials. Site activities include site maintenance through communication with outside property and IT groups, ordering supplies and equipment, telephone screening, and managing R&D time sheets and project hours. Communicates information both internally and externally. Demonstrates accuracy and timeliness as well as safety awareness, awareness of and compliance with regulatory guidelines (cGMP, GLP).

• Perform financial functions using approved procedures, following policies, and using approved vendors. Use Mentholatum Dynamics 365 site to post, track and reconcile R&D Philadelphia expenses.
• Coordinate R&D Project numbers and make them available on Dynamics. Track and manage R&D staff time sheets in the system and ensure these are up to date.
• Perform technical documentation support functions including maintaining electronic filing system, helping to create technical dossiers for distribution to affiliates, tracking distribution of dossiers, and uploading files to central shared sites.
• Maintain site through coordination with property management and utility suppliers including IT. Communicate internally and externally: Screen telephone calls when on site, direct visitors and outside support staff.

Requirements

• Proficient in MS Office Suite, Email, Internet.
• Knowledge of Microsoft SharePoint, Dynamics 365 and document management systems a plus
• Excellent organizational skills
• Detail oriented.
• Ability to communicate technical information to non-technical and technical audiences including oral and written communication
• Associate Degree in business management or related field. Accounting and Bookkeeping classes preferred.
• 2 years of experience, with one year’s experience in accounting, bookkeeping, computerized fiscal systems.Excellent interpersonal and teambuilding skill sets

Job Type: Part-time

Pay: Up to $25.00 per hour

Expected hours: No more than 20 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee assistance program
• Paid time off

Experience level:

• 2 years

Schedule:

• 4 hour shift
• Monday to Friday

Work Location: In person