The Law Office of Libby Banks, PLLC is currently seeking an experienced Receptionist/Legal Secretary to join our team in Scottsdale, AZ.

Who we are:

The Law Office of Libby Banks is a boutique Estate Planning firm. Our happy, friendly, and engaged team provides accurate and timely estate planning services. Our clients feel cared for, have peace of mind about their plan, and find the experience easier and less stressful than they anticipated.

What we are looking for:

A people person with a positive attitude who enjoys interacting with clients and has a friendly, warm, and professional demeanor on the phone and in person. Our receptionist enhances the firm’s effectiveness by delivering clerical support and directing communications throughout the firm. We are looking for someone with the talent to grow and change with the firm over time.

What you'll do:

• Welcome guests and clients in person and on the telephone.
• Answer or redirect inquiries.
• Back up our primary call screener using the firm’s guidelines to maximize callers’ positive experience.
• Route electronic and physical correspondence.
• Schedule and calendar meetings, conferences, and teleconferences.
• Communicate with and obtain information from clients and other professionals.
• Serve as witness for clients signing estate plan documents.
• Organize client conferences and schedule legal couriers.
• Provide support for printing and preparing physical copies of documents for client review or signing.

Skills and abilities:

• Telephone Skills
• Scheduling
• Attention to Detail
• Quickly recover task concentration from interruptions
• Office Experience - General, Computer Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships
• Microsoft Office Suite proficincey
• Reliable transportation
• DISC and skills assessments are provided and required
• A background check will be conducted for promising candidates
• 60 day probationary period

The Law Office of Libby Banks is an equal employment opportunity employer and is committed to providing equal employment opportunity to all qualified persons without regard to such factors as race, color, sex, religion, national origin, age, disability, marital status, gender identity/expression, sexual orientation, genetic information, or any other protected status, consistent with federal, state, and local equal employment opportunity laws.

Job Type: Part-time opportunity of 20-25 hours a week. Hourly position with potential for full-time employment at some point

Pay: $18.00 per hour

Experience: Office: 2 years (Preferred)

Education: High school or equivalent (Required)

Work authorization: United States (Required)

Work Location: One location

Employment Length: Varies

Part-time Schedule:

• Monday 8:45am – 3pm
• Tuesday 8:45am – 3pm
• Wednesday 10am – 3pm
• Thursday 10am – 3pm
• Friday as needed

Job Type: Part-time

Pay: $18.00 per hour

Expected hours: 20 – 30 per week

Schedule:

• Day shift

Travel requirement:

• No travel

Work Location: In person