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Law Office of David P. Shapiro is Hiring an Executive Administrative Assistant Near Los Angeles, CA
Job Description
- Provide high-level administrative support to executives, including managing and prioritizing their schedules, travel arrangements, and correspondence.
- Coordinate and facilitate executive meetings, events, and conferences, ensuring all necessary materials and resources are available.
- Handle confidential and sensitive information with discretion and maintain strict confidentiality.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Act as the primary point of contact for internal and external stakeholders, demonstrating professionalism and tact at all times.
- Conduct research, compile data, and prepare reports for executive review and decision-making.
- Manage special projects as assigned by the executives, ensuring deadlines and objectives are met.
- Assist in the preparation and monitoring of budgets, expense reports, and financial documents.
- Coordinate and manage communication and workflow between executives, departments, and external partners.
- Organize and maintain executive files, records, and databases in a systematic and accessible manner.
- Proactively identify opportunities to improve administrative processes and implement solutions.
- Anticipate the needs of the executives and take proactive measures to ensure their efficiency and productivity.
- Handle ad-hoc administrative and operational tasks as requested by the executives.
- Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience (5 years) in an executive administrative support role within a corporate or professional setting.
- Excellent proficiency in Microsoft Office suite, including Outlook, Word, Excel, and PowerPoint.
- Outstanding organizational and time management skills with the ability to multitask and prioritize effectively.
- Exceptional verbal and written communication skills, with a keen eye for detail and accuracy.
- Ability to maintain professionalism, composure, and confidentiality in high-pressure and high-stakes situations.
- Demonstrated problem-solving abilities and the capacity to make sound decisions under tight deadlines.
- Experience in coordinating travel arrangements, logistics, and itineraries for executives and senior management.
- Strong interpersonal skills and the ability to build effective relationships with diverse stakeholders.
- Proficiency in conducting research, analyzing data, and synthesizing information into comprehensive reports.
- Familiarity with budgeting, financial reporting, and expense management processes.
- Ability to adapt to dynamic work environments and rapidly changing priorities.
- Technological proficiency and willingness to learn new software and tools as required.
- Proactive attitude with a strong sense of ownership and accountability for assigned tasks and responsibilities.
- Knowledge of administrative best practices and a commitment to continuous improvement and professional development.
Job Summary
Full Time
$83k-105k (estimate)
06/13/2024
06/26/2024
davidpshapirolaw.com
San Diego, CA
<25
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The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.
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The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.
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Collaborate with leaders and other administrative professionals across the organization.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
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Start with a good telecommunications system.
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Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
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Become Focused and Committed to Deadlines.
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The executive administrative assistant position requires reliability and flexibility.
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Step 3: View the best colleges and universities for Executive Administrative Assistant.
