Job description

The Landscaping Partners is seeking a Business Administrator to oversee the administrative functions in our Oklahoma City, OK office. This position plays a key role within the office managing the day-to-day accounting, payroll, reception, and onboarding. The ideal candidate should be comfortable working on their own in the office, have excellent communication skills and the ability to multitask.

This role is part-time, flexible schedule of 20-25 hours per week.

Who We Are

At The Landscape Partners, we understand that providing excellent customer service is only part of what exemplifies an exceptional company. That's why we offer superior commercial landscape services and take the time to create outstanding client relationships. These relationships enhance the customer experience as we become valued members of your team. As part of the Aspen Grove Landscape Companies, we offer a local company's expertise and personal touch, coupled with a national organization's support and vast resources.

More importantly, we'll take the stress out of managing your landscape— and go above and beyond your expectations to win your trust.

Our use of current technology and state-of-the-art equipment, plus our commitment to technical training for all employees, ensures that our clients receive outstanding landscaping and superior customer service. We provide complete landscape management programs, including landscape maintenance, irrigation management, plant and turf healthcare services, enhancements, and construction.

Our Mission

Our mission is to deliver excellent quality, great service, and great value. We back that up daily with our PROMISE, which ensures that we create true partnerships with our customers and helps us "leave the world a little better than we found it."

Our Values

• Quality - The ability to understand our customer's and staff's needs and expectations and to continuously provide services that satisfy those needs and exceed expectations.
• Integrity – To achieve the highest standards of integrity in all the services we deliver to customers. To provide a culture based on integrity and a continuous improvement process, enabling employees to achieve personal and career goals.
• Communication - Nurturing relationships with our customers year after year, delivering services with honesty, loyalty, and good old-fashioned hard work

About the job:

The Business Administrator plays a critical role on their teams and can greatly affect the success of the branch(es) they support. This role requires wearing many hats, managing competing priorities, and having the agility to pivot between tasks. This position reports directly to the local Branch Manager with a dotted line to the Area Controller. This role is responsible for coordinating and executing administrative functions required within their assigned branch(es), including client invoicing, processing payables, submitting payroll, HR onboarding compliance, and general office administrative tasks as assigned. This position requires the ability to interact professionally and efficiently with both external customers and internal teammates.

• Review and verify all purchase orders, statements, and invoices needed to prepare payments
• Manage accounts receivable; update and maintain customer portal
• Submit all invoices to accounts payable with proper GL coding to ensure payment
• Process payroll
• Manage expense reports
• Work with various vendor payment portals
• Manage employee life cycles, including onboarding and separation processes
• Manage fleet documents and office inventory
• Answer office phone calls and assist or redirect the calls as needed
• Facilitate communication between Parent Company and Branch Personnel
• Assist and coordinate with the management team as needed and other tasks as assigned

Education and Experience/Qualifications:

• High school degree with 2-3 years of related experience; associates or bachelor’s degree desirable
• Formal experience and training in office procedures and use of office equipment
• Excellent data entry skills and highly proficient in Microsoft Word, Excel, and PowerPoint
• Experience with Aspire business software is a plus
• Ability to speak Spanish is a plus

Skills and Abilities:

• Self-motivated and a professional attitude
• High comfort level in fast paced environment with ability to pivot quickly
• Ability to communicate accurately and clearly both orally and in writing
• Superior organizational skills with a focus on detail and accuracy are required
• Excellent problem-solving skills and critical thinking capabilities
• Proven confidentiality and high ethical standards
• Strong initiative with the ability to stay focused and proactive while working independently
• Must be customer service oriented with strong interpersonal skills
• Willingness to be a key team member with heavy interaction with all branch personnel

Job Type: Part-time

Schedule:

• Monday to Friday

Application Question(s):

• Why do you feel that you would be a good fit for this role?
• What is the hourly wage that you are seeking?
• Did you answer all of the application questions? Please be aware that if you did not answer all of the questions, we will be unable to process your application.

Experience:

• accounting: 1 year (Preferred)
• payroll: 1 year (Preferred)

License/Certification:

• driver's license (Preferred)

Ability to Relocate:

• Yukon, OK: Relocate before starting work (Required)

Work Location: In person