Hunton Trane, a division of the Hunton Group (www.huntongroup.com), is seeking to hire a detail-oriented Project Administrator to join our Team. In this role, you will work closely with Project Managers, and will be responsible for routine project documentation, procurement, job costing, customer invoicing, and administrative closeout of each project. Selected individual will also be required to closely interact with internal and external customers to ensure the timely completion of each project, to foster a positive culture.

Come work for an industry leader that has been recognized both locally and nationally as one of Top Places to Work !

Responsibilities :

• Follow established standard work and processes, utilizing several enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Attend project turnover meetings, act as scribe, and disseminate meeting minutes to all parties in attendance.
• Administer projects throughout entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements. With guidance from Project Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Coordinate with warehouse associate to ensure invoices are processed correctly and in accordance with material received.
• Coordinate monthly customer invoicing process per customer requirements and Project Manager direction to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project costs, including time sheets, vendor invoices, etc.
• Facilitate the setup of new vendors and subcontractors via standard accounting and safety procedures.
• Attend weekly manpower meetings, assist Project Managers with scheduling and dissemination of information.
• Other duties as assigned.

Qualifications :

• Possess a valid Texas driver's license
• Ability to pass a background check and pre-employment drug test.

Education and/or Experience:

• High School diploma or GED and up to two (2) years of related experience; or equivalent combination of education and experience.
• Must have strong communication skills, proactive approach with willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgement.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of HVAC Systems preferred not required.