The Communications Coordinator supports all aspects of museum marketing, communication, and outreach. The ideal candidate will have a significant impact on the overall Museum’s messaging and brand through their advanced administrative, organizational, project management, and communication skills. 

Responsibilities:

ADMINISTRATIVE (40%)

Provide general administrative support to the department

• Support weekly departmental meetings, cross-departmental, and external meetings by scheduling invites, creating agendas, taking notes, and more as needed
• Submit POs and credit card statements on a weekly and monthly basis respectively
• Download, sort, and organize event photos immediately following the event 
• Oversee file and asset management 
• Organize internal calendars for print, content, and design deadlines 
• Assist with media and data tracking on a monthly basis

• Input event and program information into community calendars
• Create support documents and tracking reports as requested
• Serve as point of contact for department for Salesforce

PROJECT MANAGEMENT (35%)

Provide project management support for the department and cross-departmental projects

• Maintain and track milestones and deadlines for the department within project management platform
• Set up project folders and discussions for campaigns and projects involving cross-departmental collaboration
• Assign tasks to staff members within the project management platform

EMAIL & SOCIAL MEDIA MARKETING (20%)

Perform technical tasks related to email and social media marketing planning and more as needed for coverage and professional development

• Build emails for templated, ongoing communications (digests, dedicated emails, email reminders and follow-ups, etc.) 
• Manage recipient lists for all types of email sends
• Dispatch emails after review with Senior Marketing Manager & Director of Marketing & Communications
• Schedule social media posts after review with Marketing Manager and Director of Marketing & Communications
• Serve as support and/or coverage as needed

OTHER DUTIES (5%)

• Support Director of Marketing & Communications and Communications Team as needed

Qualifications:

• Highly proficient in Microsoft Excel, Word, PowerPoint, and Outlook
• Proficient with Canva and project management applications (we use Teamwork)
• Experience with email marketing and social media platforms
• Experience with database management (we use Salesforce)
• Experience with data reporting
• High level of accuracy and organization
• Ability to perform and prioritize multiple tasks with excellent attention to detail 
• Ability to work well in a collaborative, team environment with the ability to self-direct and be proactive in completing assignments 
• Familiarity and interest in contemporary art and/or nonprofits
• Strong communication skills, professional demeanor, and work ethic 
• Can-do, flexible, resourceful, and team- and goal-oriented attitude 
• Bachelor's degree preferred
• 2 years of experience in administrative or project management position, ad agency experience strongly preferred

How to Apply: 

Submit cover letter and resume at this link. Thank you for your interest in The Contemporary Austin and please keep an eye on our careers page for current opportunities.