For consideration, applicants must apply on our website at https://largo.wd1.myworkdayjobs.com/en-US/external/details/Records-Technician---Part-Time_R-1365

Job Summary:
Provides part-time advanced clerical and administrative work for assigned department requiring independent judgment and specialized knowledge.

Position reports to assigned department manager or supervisor. Depending on department needs, this position may be subject to shift assignments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.

Leadership

• Demonstrates an understanding and reflection of the City’s mission, vision, and values and a commitment to achieve organizational goals aligned with the City’s strategic plan
• Champions a high performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives
• Articulates strategic and innovative thinking and provides clarity to deliver superior services
• Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture

Management

• Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities
• Follows suggested procedures to assure the highest standards of risk management, employee safety and risk avoidance
• Monitors supply inventory and enters requisitions for supplies when needed; responsible for cash drawer for receipt of monies for various services; responsible for tracking time spent, billing of time, creating accurate invoices, tracking payment, and dissemination of records

Technical - Police Department

• Extensive data entry and retrieval activities using the RMS (Records Management System) including candidate naming, assisting in special projects, entering bicycle registrations, geo-verify addresses, importing arrests, maintaining DUI packets, maintaining Purged Warrants List, maintaining Quartermaster module for officer equipment, and updating the Incident module
• Scans all Police Department documents to include Property and Evidence items and Police Certifications to the Employee File; prepares records and files for Microfilming or Archive Storage; organizes and maintains paperwork and ensures it is destroyed properly according to the State Schedule
• Receives and answers public records requests from citizens, insurance companies, law enforcement agencies, attorneys, and criminal justice personnel and manages activity log; verifies redactions, records, and correspondence for completeness and accuracy according to Public Records Law
• Responds to requests from State Attorney’s Office for information such as witness affidavits and Office Oath forms
• Performs various tasks which provide for customer service at the front counter such as fingerprinting and background checks, acting as a Notary Public for citizens, answering incoming calls and addressing questions regarding department functions, forwarding callers to appropriate contacts, or taking information for appropriate contact to research a response and return the call
• Maintains and updates the CryWolf system for alarm activation within the City; prepares notices of false alarms and processes alarm citation payments; registers alarm users and issues permits; renews alarm permits annually
• Performs various tasks which provide assistance to the department/officers including accepting, logging and distributing subpoenas, accepting court orders for Seal/Expunge Records, maintaining Court Dates, maintaining Officer Invests to verify overtime, maintaining Reports Due list, maintaining Vehicle Impound Log, disposing of confiscated Driver’s Licenses and License Plates, voiding handicap parking citations, and opening, sorting, and delivering mail
• Creates monthly Training Rosters; trains new employees through the use of SOP (Standard Operating Procedures) and training checklists
• Electronically submits traffic citations to the Pinellas County Clerk’s office and traffic crash reports to the State of Florida

This position also provides:

- Public records support for various digital evidence requests (e.g. body worn cameras) and video editing and redaction

- Reviews digital evidence records and related documents for redaction and dissemination in compliance with agency policies, procedures, rules and regulations and public records law

- Researches and reviews digital evidence classification to ensure compliance with prescribed procedures and guidelines

- Works with agency departments and the State Attorney's Office regarding the viewing, reproduction, redaction, release, and the final disposition of digital evidence

Team Skills

• Supports honest and transparent decision-making
• Collaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignments
• Openly exhibits a positive attitude, in word and action, and encourages others to do the same

Performs related work as required.

EMERGENCY RESPONSE STATUS: As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.

MINIMUM QUALIFICATIONS

Education and Experience:

• High school diploma or General Education Diploma (GED) is required
• At least two (2) years office clerical experience is required with proficiency in typing, word processing, database, spreadsheets, internet and email depending upon the needs of the assigned department
• Valid Florida Driver's License or ability to obtain one within 30 days of hire

Knowledge, Skills, and Abilities:

• Knowledge of
• records management procedures and dissemination of public and private informationlegal aspects and confidentiality of recordsbusiness English, Spelling, and Mathstate statutes, laws, and ordinances as it pertains to public records, archives, and destruction of public recordsmethods and procedures for handling cash and maintaining records of monies receivedoffice practices and procedures, including the efficient operation of a computer and other assigned office equipment in a records environmenttime management, organizational, and problem solving skillsprinciples and processes for providing customer services; includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Ability to

establish and maintain effective working relationships with team members, representatives of business and governmental organizations, and the general publicadapt to changing technology and work flow requirements to meet customer service demands, including volume and types of requestscomplete office/clerical duties accurately while meeting deadlines with many interruptionswork independently and carry out assignments to completion with minimal instructionmulti-task and prioritize work assignments with strong attention to detaillearn the operation of computerized record keeping systems and applications, prepare reports, and perform varied clerical dutiesoperate equipment and instruments utilized in meeting job requirements and operational responsibilitiescommunicate clearly and concisely, both orally and in writingcontinue learning and staying up to date on Florida’s Sunshine Law and open governmental laws through seminars, webinars, events, and reading materialsWORK ENVIRONMENT & PHYSICAL REQUIREMENTS

Work Environment: 100% inside a climate controlled building.

Physical Requirements: The essential functions of the job require: sitting approximately six (6) hours per day, standing approximately one (1) hour per day, and walking approximately one (1) hour per day. The job also requires frequent: fine manipulations and repetitive motion, with occasional: bending/stooping and reaching. On rare occasions the work requires: climbing, grasping, kneeling, and lifting/carrying objects weighing up to 15 pounds.

Sensory Requirements: Hearing: Ability to understand what others are saying in normal conversation and on the telephone. Speaking: Ability to communicate orally with others and speak effectively on the telephone. Seeing: Ability to see and read computer monitor screens and read normal and fine print.

Driving Requirements: Requires occasional driving and possession of a valid Florida Driver's License.

Technology: Advanced proficiency with computer hardware and software programs including word, spreadsheet and/or database applications, internet applications, and database management.

IMPORTANT INFORMATION:

Yes - DRUG TESTING (Safety Sensitive)

No - CHILDCARE FINGERPRINTING

Yes - CREDIT CHECK

Yes - FDLE AND CJSTC SECURITY CLEARANCE: As mandated by the FDLE, CJSTC and the Largo Police Department, this position may be subject to additional security clearances due to access to the police department facility or police department's electronic data.

Elements of Selection Process:

1. Review of applications for selection of individuals to be interviewed.

2. Schedule those applicants selected to be interviewed.

3. Selected applicants will interview with panel.

4. Conduct criminal background check and driving history record on top applicant.

5. Schedule physical for top applicant.

6. Verification of three (3) personal references.

7. Schedule applicant to report to on-boarding session held in Human Resources on the first day of work.

Duration of The Process:

The expected duration of the selection process for filling the position should take approximately three (3) to four (4) weeks.

Agency's Policy On Reapplication:

If not selected, you may reapply for this or any other position at any time posted.

The City of Largo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, or disability status

Job Type: Part-time

Pay: From $18.31 per hour

Benefits:

• Employee assistance program
• Paid time off
• Referral program
• Tuition reimbursement

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday

Work Location: In person