Description

KEY JOB RESPONSIBILITIES: The Medical Records Specialist is responsible for a variety of tasks including collecting patient information, issuing medical files, uploading medical files and processing patient paperwork.

Additionally, theMedical Records Specialist will:

• Maintain medical records to assure confidentiality of patient information.
• Issue medical files to persons and agencies according to laws and regulations.
• Assists with departmental audits and investigations.
• Uploads signed orders, notice of Medicare non coverage forms, SOC paperwork and all other paperwork that is to be uploaded into the EMR.
• Log in and out physician orders and mail orders to the appropriate physicians.
• Develop and implement systems to assure organization and timely retrieval of documentation which includes monitoring past due visits and tracking of SOC paperwork and POA signature for consent.
• Faxes and logs discharge summaries and uploads confirmation.
• Monitor all open OASIS reports and obtain past due visits submitted for discharge.
• Maintain all discharged patient charts.
• Tracks and uploads orders and signed orders (including encounters and F2F documentation)
• Process medical supply orders for patients, facilities, branches and nurse trunk supplies.
• Print and sort ADR’s for Home Health for Humana, SCIO and give to the Compliance Manager for final approval.
• Checks the EOE’s, RAP at RISK and prioritize for pending orders for billing.
• Mails nursing bags and medical supplies to all Home Health staff.

Always maintains patient confidentiality, including all HIPAA regulations.

Qualifications

Industry experience

• Two years home care, hospice, medical records experience preferred.
• Microsoft computer skill set required, experience with The Care Team’s software and applications preferred.
• Must be computer literate and ability to maintain simple records in English.
• Excellent oral, written and analytical skills.
• Must possess light secretarial skill and have a polite telephone manner.
• In depth knowledge of medical terminology, processes, and administrative duties.
• Demonstrate excellent communication and organizational skills.

EDUCATION:

• High school diploma or equivalent, Associates degree preferred.