You haven't searched anything yet.
Classification : Administrative Support Coordinator II
Hours : Hourly / Intermittent - Temporary
FLSA : Non-exempt
Anticipated Hiring Salary : $25.00 per hour*
CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position.
The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date : November 17, 2023
Recruitment Status : Open Until Filled
This is a temporary, hourly intermittent position through December 1, 2024, with the potential of renewal based on budget and / or operations needs.
ABOUT CSUMB
California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees.
Powered by an inspiring , CSUMB is part of the nation’s largest four-year public university system, , which educates nearly 460,000 students every year.
With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution.
Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives.
CSUMB’s sustainability goal is to be carbon neutral by 2030.
The university’s prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators.
Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz.
Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.
As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff.
With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.
PURPOSE :
Under the general supervision of the Director of University Affairs, Ceremonies and Events and in conjunction with the assigned Event Specialist, the Event Coordinator works on an intermittent hourly basis to 1) coordinate and execute events as assigned and 2) supports and assists the UACE team to execute campus-wide events and ceremonies;
always ensuring all campus events are held safely and successfully within the established protocols and guidelines.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following :
Coordination and Execution of Events :
Coordinates tasks including, but not limited to food and beverage service, set-up, breakdown, decorations, safety training, check-in, meet and greet, and ensuring safety measure as implemented.
Also supports the multimedia tech specialist as required with equipment operation, setups and breakdowns.
Provides exemplary customer service and maintains professionalism to all internal and external contacts.
Support and Assist UACE Team to Execute Campus Wide Events
Attend meetings, take meeting notes, prepares and distributes post-meeting reports and surveys, and follows up on action items.
Updates department website as needed.
May work with the department biller and budget analyst to track expenses and forecast event costs.
Other Functions :
Performs other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES :
Must be fully functional in all technical aspects of work assignments. Comprehensive and detailed knowledge of applicable university infrastructure, policies and procedures.
Expertise in using office software packages, technology, and systems.
and use negotiation and persuasion skills to achieve results and expedite projects.
MINIMUM QUALIFICATIONS :
Fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures.
Thorough knowledge of English grammar, spelling, and punctuation and the ability to clearly communicate orally and in writing.
Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical / vocational program, or their equivalents combined with several years of related office work experience.
SPECIALIZED SKILLS REQUIRED :
Must be capable of independently coordinating and scheduling multiple functions and handling multiple priorities. Superior customer service skills and demonstrated ability to work effectively with all levels of staff, faculty, and students to plan and coordinate campus events.
Thorough knowledge of office systems and ability to effectively use a broad range of technology, systems, and packages. General knowledge of event planning, operations, production and technical services.
Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.
PREFERRED QUALIFICATIONS :
Three (3) plus years of conference and event planning and coordination. Experience managing residential conference programs.
Higher education experience. Technical fluency with Microsoft Office Professional Suite, Oracle PeopleSoft / CMS baseline system, 25Live space scheduling system (power user / administrator rights), Zoom (meeting and webinar), and Google docs, spreadsheets, email and calendaring systems.
Knowledge of university operations, programs, and procedures; preferably in regards to event and centralized scheduling.
and collaboration. Experience working with a diverse and multicultural population.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS :
Sensitive Positions - This position has been designated as a sensitive position with :
PHYSICAL WORK ENVIRONMENT :
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time.
Ability to lift 25 pounds. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
BENEFITS / PERKS :
Employees who are not initially eligible upon hire date for CalPERS retirement membership are required to participate in the CSU Part-time / Seasonal / Temporary (PST) Retirement Plan in lieu of Social Security.
Employees enrolled in this program contribute 7.5% of their gross wages, on a pre-tax basis, to a retirement account that is available after separation of employment.
CSUMB offers health or FlexCash benefits to employees in eligible positions under the Affordable Care Act (ACA). There may be other benefits available depending on appointment type. Please refer to the .
APPLICATION PROCEDURE :
For full consideration, applicants must complete the required online application prior to the priority screen date found at .
Application submissions received after the application screening date will be reviewed at the discretion of the University.
Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing .
CSUMB is a smoke and tobacco-free campus.
EQUAL OPPORTUNITY EMPLOYER :
CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.
We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
Last updated : 2024-05-21
Full Time
$77k-97k (estimate)
05/22/2024
05/25/2024
csudh.ed
Carson, CA
<25
The job skills required for Event coordinator include Planning, Customer Service, Coordination, Microsoft Office, Scheduling, Event Planning, etc. Having related job skills and expertise will give you an advantage when applying to be an Event coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Event coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Event coordinator positions, which can be used as a reference in future career path planning. As an Event coordinator, it can be promoted into senior positions as a Meeting/Event Planner III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Event coordinator. You can explore the career advancement for an Event coordinator below and select your interested title to get hiring information.