Working Title : Contract Specialist

Department Name : Procurement and Contracts

Division : Administration and Finance

Classification Title : Buyer III

Classification Salary Range : $4,306 - $7,790 per month.

The final salary is dependent upon qualifications and experience.

About the Department / Position :

Under the general supervision of the Manager of Procurement and Contracts, the Contract Specialist Ill is responsible for preparing highly complex contracts and / or coordination of a specific purchasing function, including independent problem solving for major purchasing campus-wide.

These responsibilities include assistance with long-term planning, policy recommendations, and / or procedural changes for a particular functional area.

The incumbent's main focus will be the processing of affiliation agreements, including nursing, teaching, and clinical agreements, service learning, Memorandums of Understanding (MOU's), assisting with minor construction / public works projects, architecture, and engineering agreements.

The incumbent will be responsible for administrating all aspects of solicitation processes such as project job walks, bidder's conferences, evaluation of bids and contractor management;

and service agreements terms and conditions writing and assisting departments to write specifications. The Incumbent will also be expected to procure goods and services, and other associated purchasing activities.

The Contract Specialist Ill is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, Insurance matters, and annual reporting.

The majority of assignments are at the advanced level.

O verview of Duties and Responsibilities :

• Process purchase and contract requests, developing, coordinating, and / or preparing purchase orders, contracts, bids, and other procurement-related documents for the campus.
• Assist with all aspects of procurement solicitations for minor capital outlay construction and formal bids.
• Assure selection in accordance with established criteria; assure full and fair competition and documentation of actions; issue award letters.
• Assist with the development, coordination, and management of all Public Works procurement activities to complete complex or time-sensitive projects, this includes minor construction / public works, architecture, engineering, geotechnical agreements.
• Prepare, analyze, and administer formal and informal competitive bid processes, including Requests for Proposals (RFP) and Invitations for Bid (IFB).
• Manage (., coordinate, develop. analyze, negotiate, author, and administer) contracts, working with vendors, campus customers, attorneys, and awarding agencies to determine specifications and terms and conditions that optimize value and mitigate risk for the University.

Minimum Qualifications :

Education;

Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Experience :

Equivalent to three years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, .

high-technology and building and construction, utilizing competitive bidding or contract development, and including the writing of specifications and justifications to support them.

Knowledge, Skills, and Abilities :

• Thorough knowledge of the principles, practices and procedures of purchasing, including administration of contracts and service agreements;
• thorough knowledge of accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration process;

thorough knowledge of California State Statutes and Codes applicable to campus procurement; Knowledge and use of PeopleSoft Financial System.

Ability to administer all aspects of bid procedures according to State laws and CSU policy; issue and monitor contracts and service agreements;

develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as the integration of performance schedules, do research and gather data, and apply computer technology to the total purchasing process.

• Ability to lead or review the work of others; act promptly to actual or potential problems when required; develop long-range plans, including recommendations for policies and procedures affected by the plans;
• establish and maintain cooperative working relationships with vendors and with faculty, students, staff, administrators, and members of the general public;

read and write clearly in English. Working knowledge of functions such as receiving and properly accounting as they relate to the purchasing and contracting process.

Able to apply and interpret the public code regulations, standard business practices, and the CSU ICSUAM for Contracts and Procurement.

Skill in : Contract writing, insurance, leases, and agreements.

Preferred Qualifications :

Preferred Education :

Bachelor's degree in purchasing, marketing, accounting, business or other appropriate field, CPM or APP certification.

Preferred Experience :

Four years in the procurement and contracts field within the CSU or higher education, or knowledge and experience in an educational, public, or large organizational setting.

Information Technology and Public Works experience.

General Information :

• Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program.
• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California
• The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the .

Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Questions about the may be sent to .

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

California State University Dominguez Hills is an Affirmative Action / Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Last updated : 2024-05-21