Job Purpose

The Project Coordinator is responsible for project document control. This person will expedite and track all paper work (Invitations to bid, bid documents, drawings & specifications, project files etc) from the job start to the job closeout per the direction of the Project Engineer and Project Manager.

Duties & Responsibilities

• Assist the Project Manager with the assembling of project documents
• Assist in the preparation & distribution of RFP packages and/or invitations to bid
• Coordinate all site services needed for project (site office, dumpsters, office supplies, etc)
• Schedule all project meetings
• Responsible for ensuring all aspects of project are entered into project management software.
• Preparation of contract packages to go to purchasing
• Assist in posting of documents and plan updates
• Perform review of basic (product data & samples) submittals
• Maintain submittal log in conjunction with the Project Engineer
• Maintain RFI, Bulletin/ASI, Sketch log books in conjunction with the Project Engineer
• Maintain Contract Document (Dwgs & Specs) Revisions
• Assist in processing of submittals and RFI’s (stamp, copy reviewer notes, distribute)
• Distribute submittals and RFI’s based on established routing requirements
• Maintain files and documents in an organized manner
• Coordinate with accounting to make sure all pencil copies and final copies of the subcontractors monthly invoices are received
• Assist with project closeout by sending out notifications and assembling turnover documents

Qualifications

• Project a professional demeanor at all times through appearance and behavior. Promote positive customer relations.
• Must be able to work in a fast-paced environment with demonstrated ability to handle and prioritize multiple tasks and demands.
• Must have excellent time management skills and ability to work independently.
• Must be detail oriented and be accurate in composing and proofing materials.
• Must have strong communications skills both written and oral.
• Must have strong leadership and decision making skills.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must be computer literate with prior experience in Microsoft Office (Word, Excel, and PowerPoint).

Education

• High level of skill in Microsoft Office products required.
• Applicable college or technical skills school courses highly desired

Experience

• 2 Years of construction administration REQUIRED
• Must have construction management software experience (i.e. Kahua or similar)

Physical Requirements

• Requires prolonged sitting.
• Requires frequent operation of office equipment; such as a computer, copy machine, telephone, etc.
• Occasional stretching and / or bending to access file cabinets, office equipment, etc.
• Occasional standing and walking required.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Compensation package:

• Bonus opportunities

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Construction administrative: 2 years (Required)

Ability to Commute:

• Wilmington, DE 19801 (Required)

Ability to Relocate:

• Wilmington, DE 19801: Relocate before starting work (Required)

Work Location: In person