Description

The Accounting Assistant provides accounting support to ensure that organization receipts and expenses are processed in a timely manner and accurately recorded in the Quickbooks online (QBO) financial software system. 

· Record income into QBO from various revenue sources on a weekly basis

· Enter bills, expenses, payment/receipts, refunds and credit memos into QBO

· Process invoices entered in Bill.com for payment and reconcile activity with QBO

· Enter proper coding for Social Worker’s invoices in Bill.com on a monthly basis

· Match income and expense transactions to the bank feed in QBO, to ensure all transactions are properly recorded

· Monitor the organization credit card activity in third-party software system to ensure that supporting receipts are attached and charges have proper approval. Sync approved charges with QBO on a regular basis and reconcile activity with QBO

· Ensure transactions are coded to the correct program/class, budget line, and time period

· Capture and save revenue and expense transactions backup in an organized manner

· Work closely with program teams to assure that client payments are properly synced with QBO from the client portal and from insurance billing system

· Coordinate with the Development department on a monthly basis to ensure that all contributions are captured and recorded correctly in both QBO and the donation management platform

· Prepare monthly bank reconciliation

· Complete other duties as assigned

Requirements

§ Accounting/Bookkeeping experience – 3 – 5 years

§ Working knowledge of Quickbooks Online (QBO)

§ Basic understanding of accounting, including the accrual method

§ High attention to detail

§ Excellent accounting skills, with knowledge and experience working with financial systems such as QBO, Divvy (credit card platform), Bill.com, PayPal, WePay, DonorPerfect

§ Excellent verbal & interpersonal communication skills

§ Experience working with various database systems, Microsoft Outlook, Excel, and Word, as well as Sharepoint and OneDrive

§ Demonstrated ability to manage work independently and meet daily/weekly deadlines

§ Demonstrated ability to be resourceful in solving problems and proposing new ideas

§ Must be flexible, able to multi-task, and enjoy working in a diverse, results-oriented workplace where a premium is placed on teamwork.