DUTIES & RESPONSIBILITIES
Position responsibilities include, but are not limited to the following duties, in addition to other duties as assigned.

ADMINISTRATIVE RESPONSIBILITES

• Facilitate mailing of gift acknowledgement letters: printing the letters, distributing to gift officers for signature, tracking timely signing/outstanding letters, scanning into CRM, prepare for mailing.
• Coordinate, schedule, and facilitate meetings: agenda, minutes, tracking assigned tasks.
• Prepare ad hoc prospect research requests and briefing materials for fundraising team.
• Liaise with executive and senior administrative assistants to handle requests and queries from leadership team.
• Work with the Individual Giving team in fulfilling donor benefits.
• Update Development Calendar.

EVENT MANAGEMENT RESPONSIBILITES

• Serve as project manager for all donor benefit, cultivation, and stewardship events, including the Gala.
• Manage the graphic design process for event-related collateral.
• Prepare invitation lists and manage detailed RSVP lists, ensuring accurate information in coordination.
• Coordinate vendors and rentals as needed.
• Manage event check-in table and staff volunteers during event execution.
• Archive event photos post-event.
• Track events using the Opera’s Tessitura donor database.

COMPETENCIES & QUALIFICATIONS

• Excellent written & oral communication and problem-solving skills.
• Strong organizational skills and attention to detail.
• Ability to meet deadlines and manage multiple projects simultaneously and efficiently.
• Proficiency in Microsoft Office software required.
• Strong Adobe Acrobat knowledge.
• Knowledge of or strong interest in opera preferred.
• Ability to work collaboratively with multiple departments.

MINIMUM REQUIREMENTS

• The qualified candidate will have a bachelor’s degree and 1-2 years of related experience.
• Be polished, professional and poised.
• Expertise in Microsoft Office suite is required. Specifically advanced-level Excel proficiency, along with an aptitude for learning various databases.
• Experience with the Tessitura database is a plus.
• Night and weekends availability is required.
• This position requires immaculate record-keeping and attention to detail, the ability to engage with high-level donors and corporate partners and a willingness to work as a team.

Please email resume with cover letter and references to resume.development@atlantaopera.org.
Include Development Operations & Events Coordinatorin the subject line.
No phone calls please.