Description

POSITION: Payroll Administrator FLSA CLASSIFICATION: Exempt

STATUS: Full-time NORMAL WORKING HOURS/DAYS: M-F 9am to 5pm

However, may vary slightly depending on the needs 

of the department. Position may require evening and weekend hours for special projects; negligible travel 

Position Summary Statement:

Reporting to the Assistant Controller, the Payroll Administrator is primarily responsible for processing a bi-weekly payroll for nearly 600 employees. This role is an individual contributor with no direct reports.

Position Responsibilities: 

Payroll

• Maintenance of the timekeeping and related support systems, specifically Paylocity.

• Review timecards for accuracy and proper supervisory approvals.

• Transmission of e-time data to pc payroll for processing.

• Submission of payroll files to Paylocity by prescribed timeline.

• Organize the payroll check distribution process to assure that all paychecks are ready for distribution by 12:00pm on payday.

• Responsible for the maintenance of the employee deductions i.e. garnishments, support, etc.

• Prepare purchase orders for payroll related payments due to third parties.

• Prepare all payroll related journal entries for posting into the general ledger.

• Review and reconcile all payroll-withholding accounts monthly in the general ledger.

• Review and reconcile all quarterly and yearly tax filings prepared by the payroll processing company.

• Timely and accurately complete all tasks outline on the monthly Payroll Closing Checklist. 

• Prepare various routine payroll reports required for internal reporting purposes and outside agencies.

• Assist with the organization of payroll documentation and answering payroll related questions during the yearly audit.

• Assist staff with payroll related issues and concerns.

Miscellaneous

• Maintain all files, reports and journals in an orderly manner.

• Other duties as may be assigned in line with the efficient and effective operation of The Arc’s accounting office.

Mental, Physical, and Visual Demands:

While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. Ability to drive is a requirement of the position. 

While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new 

information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with the community stakeholders including elected and appointed officials, staff, people served, the public and others encountered in the course of work.

Working Conditions:

Normal office environment. Must be familiar with basic office equipment (e.g. computer, facsimile, copier, postage machines, etc.)

Comments:

This position description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of this job. This is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified. Other functions or duties may be assigned and management retains the right to add to, or change the duties of this position at any time. 

Requirements

Qualifications:

• Associate degree in accounting/finance and at least 7 years of payroll experience.

• Hands-on knowledge of Paylocity or similar payroll software required.

• Strong computer skills with an emphasis on Excel required. 

• Hands-on knowledge of Sage Intacct preferred.

• Strong attention to detail is a must!

• Ability to hold and main confidentiality.

• Strong written and verbal communication skills. Able to interface at all levels of the organization.

• Must be able to work independently, with minimum supervision.

• Possesses strong time management skills and is able to multitask.

• Candidates with prior payroll implementation/migrating to a new vendor experience will be given stronger consideration.