Position Title: Project Director III

Job Family: Prof, Exempt

Location: Aging Brain Center at Hebrew Senior Life- Hybrid Model

Title of Immediate Supervisor: Director of the Aging Brain Center

I. Position Summary:

Placed at the Harvard Medical School affiliate Marcus Institute for Aging Research at Hebrew SeniorLife, the Project Director will be responsible to manage an eight-site hospital intervention trail across the US to improve care of older patients and their caregivers. The multi-center, clinical trial (https://enhancetrial.org/) now its second year, utilizes the multicomponent, non-pharmacologic program: the Hospital Elder Life Program (HELP, https://help.agscocare.org), specifically includes caregivers and will be evaluated using state-of-the-art implementation science. HELP is an effective and evidence-based clinical program to prevent delirium and falls, shorten hospital stays, and decrease admissions to nursing home care.

The Project Director will be responsible to manage all aspects of the project including developing and updating of protocols, implementation, training, trouble –shooting and evaluation. The Project Director will assist in drafting manuscripts, creating implementation and research protocols, coordinating evaluation efforts, and leading presentations and webinars.

We are looking for a person who is enthusiastic about supporting research, with experience in program management and training, and with an understanding of issues relevant to the care of hospitalized older adults. This position is excellent for an individual interested in working in a vibrant research program on the development, submission, implementation and evaluation of projects dedicated to improve the care of older adults.

• Results Orientation: Focuses on delivering superior performance by setting and achieving stretch goals.
• Organizational Know-how: understands and uses formal structure, important relationships and culture within HSL and with external customers to accomplish work objectives and outcomes.
• Teamwork and Collaboration: Works effectively within a team, group and across the organization and accomplishes tasks and desired results while behaving constructively as opposed to separately and competitively.
• Managing Complexity: Uses experience, knowledge and training to manage effectively in increasingly difficult and ambiguous situations, making the best decisions possible at the time.

III. Position Responsibilities:

• Work with the PIs to develop and refine research designs and methodologies, project goals, resource requirements and data collection plans.
• Work closely with the team in the hospitals to ensure high quality data collection, adherence to minimal standards and trouble shoot any issues that may arise.
• Provide first line support to the hospital sites and research teams.
• Develop and foster strong, collaborative relationships with the hospitals and key stakeholders
• Create agendas and coordinate meetings among stakeholders for projects, maintain timeline for all deliverables and project goals.

Provide daily supervision of ABC staff on project-related aims and activities.

• Assist Director with budget development, tracking of deadlines and reporting requirements
• Perform in-person or web-based training efforts related to implementation of protocols and training of site staff.
• Provide daily operational oversight of all implementation and training initiatives. Serve as point-person for moving project ahead and coordinating communication among team members.
• Develop complex training and research protocols, working with interdisciplinary collaborators across the country.
• Ensure adequate resources for clinical operations including overseeing operational plans, tactical execution of trials, protocol preparation, report writing, regulatory submissions, etc.
• National travel for training, stakeholder meetings and training required
• Occasional weekend and evening work hours required

The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, which would be in conformity with the level of the position.

• The ideal candidate has a master’s, doctorate, or advanced clinical degree (nursing or social work) and a minimum of 3-5 years of project coordination or advanced research administrative experience, or equivalent combination of education and experience.
• Knowledge of clinical care is required (hospital care preferred) for this position.
• Previous experience working in the aging field or working with older patients preferred.
• Supervisory, management, training and mentoring experience required.
• Commitment to excellence: Impeccable organizational skills and attention to detail and accuracy.
• Outstanding problem-solving skills, self-motivated with ability to work independently. Demonstrate discretion and independent judgment and provide comprehensive support for a complex and expanding program.
• High level of responsibility and accountability for the program
• Outstanding interpersonal skills and ability to work with a team; outstanding communication skills required, both written and verbal.
• Demonstrated ability to work with health care professionals and staff in health care, including understanding clinical care needs and terminology
• Strong computer skills; experience with Windows, Word, Excel, PowerPoint and REDCap,
• Knowledge of website maintenance preferred.
• Flexibility and able to adapt to change and new technologies.
• Ability to work well under time pressure and to adhere to deadlines.
• Available for occasional travel locally and nationally

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift

Education:

• Master's (Required)

Experience:

• Project Coordination or administrative: 3 years (Preferred)

Work Location: In person