New York Beach Club is hiring a seasonal Office Manager to assist overseeing and managing daily operations. Job entails hands-on management of the office(s) and office staff. To maintain a level of professionalism with staff and clients at all times. To maintain business integrity and enforce all rules and regulations. Must be tech savvy and have computer system skills that include diagnosing system outages and repairing them.

Duties and responsibilities

• Office manager – the office is to be organized and all systems operational at all times. Must maintain all office documents and systems.
  • Facility information
  • Membership forms
  • Membership & guest waivers
  • Filing system
  • Reporting
  • HR documents
  • Square management
  • Homebase management
• Oversee and draft a club schedule, daily beach club operations during the beach club season (Memorial Day to Labor Day).
• Daily end of day report to be emailed to GM. The report is to summarize the day and should include: number of guests that day, total sales, any issues and conflicts that arise.
• Must know all NYBC procedures, protocols, rules, and policies.
• Event inquiry assistance.
• Weekly marketing and advertising including social media.
• Enforcement of all charges and payments when due.
• Homebase management - condensing schedules.
• Be familiar and oversee weekend entertainment schedules throughout the season, as well as weekly membership communication.
• Must be familiar with operations such as valet, arts and crafts, and office staff.
• Must know all club procedures, protocols, rules, and policies.
• Must have a comprehensive list of key and emergency contacts for the club.
• $20 an hour.

Working conditions

Must be able to work weekends, long hours and holidays during summer months. Camera systems will be operational and can be used at all times from the Manager's office.

Systems in use

Google Email & Drive

Square - POS, Marketing, Restaurant

Homebase - Timeclock & Schedule

Gymdesk - Membership & Guest management

Canva

Opentable