Job Description and General Duties

Accounts Receivable

• Invoicing and Pay Application Administration
  • Preparation and submission of approved monthly Construction pay applications and Change Orders to clients, $18-20MM annually, 10-15 per month
    • Follows contract requirements for invoicing and pay application submission
    • Files completed documents to Job/Project folder and updates Collections Log
    • AIA Billings, Certified Payroll submissions
  • Collections
    • Follows company policies for client contact and collections
    • Maintains collections log within specific job folders & notes within approved accounting system
    • Escalates past due items based on weekly review
    • Service Department Invoicing and
    • Collects completed work orders, dual system invoicing following company procedures, averaging 5-10 per day
    • Follows client requirements for invoice submission
  • Process and apply payments within company accounting software
  • Remote Deposit scan to financial institution of received check payments
  • Manual Deposits - prepare and deliver to Bank occasionally
  • Online Credit Card Processing as needed
  • Maintains dual AR systems in balance and accurate customer contacts
  • Assists Controller with monthly Sales Tax Reporting;

Review/reconciliation and submission of final Sales Register

• Monthly Reconciliation of Accounts Receivable

General Ledger Accounting

• Assist Controller with Monthly/Quarterly close procedures as requested
  • Reconciliation of various GL accounts, update supporting schedules
  • Journal Entry and Data Entry into ERP system

Project Accounting

• Assign Job numbers, set-up and maintain Job/Project folders based on current company guidelines
• Work with Controller and PM to set up Projects in accounting system with Original Budgets
• Update estimated costs and cost allocations to Projects within accounting system as requested
• Compile and submission of Weekly Burden Labor Costs to CFO
• Maintains master job number list; producing weekly for updates
• Updates Job/Project folders as change orders are processed
• Uploads financial information from estimating models to project accounting system for project
  • This includes revenues and expenses by pre-defined categories o Accounting system is updated as change orders are processed

Miscellaneous Duties:

• HR support as requested
• Phone support as needed

General Job requirements:

• Professional demeanor and approach to work
• Works with confidential information and must be able to maintain confidentiality inside and outside the workplace
• Highly organized
• Time/Priority management in an at times, dynamic environment
• Attentive and detail oriented
• Values a stable, team-oriented environment
• Willingness to cross-train and support other positions and activities as requested

Experience and Skill requirements:

• Strong Accounting acumen/mindset
• Accounts Receivable with an emphasis in the Construction industry, SOV Invoicing (Statement of Value, and Percentage of Completion), 3-5 years
• Project/Job accounting and administration background
• Customer Service approach to Hard and Soft Collections - 3-5 years
• Familiar with the use of Customer Invoicing portals
• Experience with Liens and Waivers - preparation and filing
• Strong math skills to balance contract and change orders for client submission
• Excellent English language communication skills
• Proficient in Excel, Word, and Outlook
• Proficient and experienced in electronic file management

Education:

• Four-year College degree - Business preferred
• Accounting, Finance, Management, or Mathematics Major preferred

Software Utilized and Preferred:

• ERP Software - ComputerEase or similar Construction ERP
• DataForma (Online Service & CRM software)
• Trulia
• Excel, Word, Adobe