Essential Functions and Job Responsibilities

• Setup vessels and create advance notices, maintain vessel log, assign vessels, and create land loads for Trucking Companies. 
• Create vessel folders and print out Advance Shipping Notices for Receiving Supervisor and Trucking Company.
• Reconciliation of yard and warehouse receiving documents.
• Receive direct purchase orders.
• Maintain various reports to assist with end of month reconciliation.
• Review import documentation from vendors.
• Documentation storage, physical copy and electronic.
• Date scheduling, updating dates based on vessel to port and scheduling loads.

Qualifications and Experience

• Vessel scheduling experience required.
• Some College Education preferred.
• Must be able to read import documents from vendors
• 3-5 years of previous general office experience.
• Microsoft Office (Word and Excel) experience a plus.
• Good oral and written communications skills.

Desired Skills and Traits

• Must be comfortable with interruptions and handling multiple projects and tasks at one time.
• Flexibility regarding work schedule necessary; some mandatory Saturday work.
• Accounting background or experience helpful.
• Data entry and ERP knowledge
• Familiar with import documentation.

Physical Demands and Working Conditions

• The employee will regularly be required to sit at a desk for long periods of time.
• The employee will work on and look at a computer screen for several hours or more every day. 
• Verbal communication is vital between internal and external clients, customers, and employees. 
• Some lifting of 10-25 lbs. will be required on occasion.