Overview

Texas Oncology is looking for a Senior Scheduler to join our team! This position will support both the Baytown, Texas location.

Texas Oncology is the largest community oncology provider in the country and has approximately 600 providers in 220 sites across Texas and southeastern Oklahoma.

Our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby.

Our mission is still the same today at Texas Oncology, we use leading-edge technology and research to deliver high-quality, high-touch, evidence-based cancer care to help our patients achieve More breakthroughs.

More victories. ® in their fight against cancer. Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.

Why work for us? Come join our team that is responsible for helping lead Texas Oncology in treating more patient diagnosed with cancer than any other provider in Texas.

Baytown is known for its numerous bays and waterways, breathtaking views and an area full of adventure. With the local museum, art gallery, water park, nature center and historical buildings, there is plenty of family-friendly fun for everyone to enjoy.

Our clinic offers medical oncology and hematology services, and our team values a collaborative approach to providing personalized, high-quality care for each patient we serve.

We offer our employees a competitive benefits package that includes Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability coverage, a generous PTO program, a 401k plan that comes with a company match, a Wellness program that rewards you practicing a healthy lifestyle, and lots of other great perks such as Tuition Reimbursement, an Employee Assistance program and discounts on some of your favorite retailers.

What does the Scheduler do? Under minimal supervision, is responsible for scheduling patient appointments and tests in an efficient and timely manner.

Answers all incoming calls and directs calls to appropriate personnel. Serves as a liaison between patient and medical staff.

May include outside scheduling and / or surgical scheduling responsibilities. May be designated as lead, with responsibilities including orientation, training and assignment of work to lower level employees.

Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. Responsibilities The essential duties and responsibilities : Planning and scheduling surgeries with the patient, provider and hospital Inquiring and Obtaining Authorization, pre-certification and / or pre-determination on scheduled surgical procedures Answers all incoming calls;

assesses callers’ needs and directs to appropriate personnel. Pages clinic personnel as appropriate. Obtains and communicates messages in an accurate and timely manner.

Schedules new patients, patient referrals and returning patients in computer system in accordance with physician and / or office guidelines.

For new and or referred patients, sets up in system with appropriate documentation and coding. Cancels / reschedules appointments according to physician schedule changes;

notifies appropriate clinic personnel. Obtains and enters all authorization and correspondence relating to referrals in patients’ charts and / or electronic medical records (EMR).

Collects co-pays, deductible and other out of pocket amounts at time of visit. Maintains primary office scheduling template containing all physician meetings, satellite schedule, rounding and call coverage.

Arranges for patients to have financial counseling as needed. Demonstrates an understanding of patient confidentiality to protect the patient and clinic / practice.

Prepares correspondence, memos, forms and other typing as requested by supervisor. May provide guidance and daily work direction to junior level staff.

May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed May be responsible for follow up on all pre-operative tests to ensure cleared for surgical procedure and communicates with physician and patients if further testing is required before surgery is performed.

May be responsible for scheduling post-operative follow up appointments with Physicians. Where applicable, basic understanding of medical terminology for tests and surgical procedures, including coding and ability to look up codes specific to diagnosis, surgery and scheduling procedure.

Qualifications The ideal candidate for the Senior Scheduler will have the following background and experience : High school diploma or equivalent required.

Minimum five (5) years office experience, preferably in a medical office setting. Knowledge of medical terminology and coding required.

Must have excellent communication skills, written and verbal. Proficiency in Microsoft Office (Outlook, Word, Excel) required.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may require sitting for long periods of time;

also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds.

Requires manual dexterity sufficient to operate a keyboard, operate a calculator, telephone, copier and other such office equipment.

Vision must be correctable to 20 / 20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment.

Involves contact with patients and public.

Last updated : 2024-05-10