JOB OBJECTIVE: Under the direction of the site manager, this position is responsible for routine administrative support, public program, and private event coordination, and assists all other staff at French Legation State Historic Site of the Texas Historical Commission (THC). Administrative support includes overseeing administrative/business operations, retail, coordinating the purchase and procurement process, filing, and required monthly reporting. Program and event coordination duties require serving as the main point of contact in coordinating facility use and logistics with clients on behalf of the THC. This position is also a frontline customer service position at the historic site and must maintain positive relationships with the community and visitors. When necessary, this position works in coordination with the site’s vendor partner(s). Work under general supervision, with moderate latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

NON-ESSENTIAL DUTIES:

(The application must specifically state how the following qualifications are met):

• Graduation from a senior high school or GED equivalent;
• Minimum three years’ work experience in administrative support work or in a technical program area;
• Work experience in bookkeeping, accounts payable/receivable, events, or similarly related experience;
• Valid driver’s license, acceptable driving record, and ability to drive a state vehicle; and,
• Required to travel as needed, up to 5%.

PREFER:

• Graduation from an accredited four-year college or university with a degree (or one year of work experience related to the essential duties may substitute for one year of college);
• Work experience in planning, coordinating, overseeing, and managing group sales, conferences and/or special events;
• Work experience at a historic site, history museum, and/or with Texas History.
• Work experience in retail and/or hospitality.
• Work experience with purchasing/procurement and strong skills with database management.

• Knowledge of general office management, administrative, accounting, and clerical procedures;
• Knowledge of retail sales practices and procedures including ordering, receiving and inventory control, merchandise display and records keeping;
• Knowledge of rules and regulations applicable to private event hosting, including laws and policies regarding alcohol served at such events;
• Knowledge of retail sales practices and procedures, including ordering, receiving, inventory control, merchandise display and record keeping;
• Knowledge of accounting and audit accountability;
• Knowledge of maintenance techniques and procedures needed to support private event scheduling and staging;
• Effective verbal and written communication, human relations, and organizational skills;
• Skill in the use of general office machines;
• Skill in providing customer service excellence to both internal and external customers;
• Skill in operating a personal computer with word processing, database, and spreadsheet software;
• Ability to coordinate the work of coworkers and volunteers to create a cohesive visitor experience;
• Ability to work in a setting requiring self-motivation/cooperative decision-making and to work effectively with diverse groups of people;
• Ability to work effectively under pressure and meet strict deadlines while maintaining extreme attention to detail;
• Ability to multi-task in a fast-paced environment;
• Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;
• Ability to plan, organize and work independently, as well as within a team environment;
• Ability to exercise sound judgment and discretion; and
• Ability to maintain the highest level of confidentiality.

REGISTRATION, CERTIFICATION, OR LICENSURE:
Must have or obtain a valid Driver’s License and Defensive Driving Course to be able to operate state vehicles.

ENVIRONMENT/PHYSICAL CONDITIONS: The workplace setting is a historic site, in an office and in outdoor settings where there is exposure to high temperatures, weather, dust, insects, and pollution. This employee typically works irregular hours other than 8:00 a.m. to 5:00 p.m., with days off other than Saturdays, Sundays, or holidays. This position may involve walking; standing; pulling and pushing; kneeling, stooping, and bending; safely lifting and carrying items weighing up to 30 pounds and climb one steep flight of stairs on a regular basis. Work includes walking on uneven pathways and unpaved surfaces.

REMARKS (Application procedures, Special requirements): State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.

The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.

THC will conduct a driving and criminal background check as part of the employment process. Unsatisfactory information relevant to the position may disqualify the applicant from employment.

Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729.

THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Additional Military Crosswalk information can be accessed at:

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf

Veterans: Go to www.texasskillstowork.com for assistance with translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

For New Hires/Rehires: Health insurance is available the 1st of the following month after a 60-day waiting period.

AN EQUAL OPPORTUNITY

AFFIRMATIVE ACTION EMPLOYER