Description
Pay is determined by relevant experience, work history, education and internal equities. As part of our Diversity, Equity, and Inclusion practices, MHMR offers the maximum compensation for candidates based on their experience, education and internal equities of the agency. This practice removes biases in compensation and assist hires and/or promotions on pay equity in their appropriate position(s) at MHMR.
I) Job Purpose
The primary responsibilities of the Medical Records Technician are monitoring and reviewing ECI program referrals and clinical data to identify and extract medical diagnosis and pertinent information. In addition, this position will key and/or upload medical orders and diagnosis into electronic health record and state database. Business functions include data entry, auditing client files, filing, typing, and general staff support. This position will adhere to State and Federal funding guidelines to ensure that revenue is maximized.
II) Essential Functions

• Serve as the primary staff for collection and entry of client medical diagnosis and therapy orders for referral.
• Responsible for creating timely and accurate process for identifying any missing orders for clients being served
• Enters information into the electronic health record and state TKIDS database
• Ensure that files are available only to authorized personnel
• File, scan, or enter data/documents accurately, within required timeframes. If not within timeframes maintains documentation of notification to staff and supervisor
• Review client medical files for completeness, accuracy and notifies staff and supervisor of audit findings
• Reviews referrals extracting assigned diagnosis and/or medical therapy orders for treatment
• Scanning, printing, filing
• Maintaining spreadsheets as requested for medical orders and diagnosis
• Communication with ECI staff and outside entities
• Performance standards are performed as applicable with MHMR's We CARE values "We C onnect People in Our Community. We Provide A ccess to Services. We Link People to R esources. We E mpower People."
• Perform other job duties or responsibilities as requested or assigned.

III) Knowledge of Laws, Regulations, Policies/Procedures, Skills, and Abilities

• MHMRTC Operating Procedures
• HHS/ECI Rules and Regulations
• Extensive knowledge and Understanding of medical terminology and ICD10 codes
• Knowledge of ECI Services
• Knowledge of State and Federal guidelines
• Ability to independently plan and organize work; have strong time management and organization skills
• Ability to work with minimal supervision
• Ability to interact with others in a professional manner
• Proficient in use of personal computers and software (e.g. Microsoft, Outlook, etc. ...)
• Knowledge of office practices, business English, and have strong grammar skills

IV) Internal & External Customer Service

1. Ability to communicate effectively both orally and in writing. Ability to keep written documentation of work with the child and family in an accurate and timely manner. Above average record keeping, time management, and organizational skills
2. Ability to problem solve with paraprofessionals and professionals to meet staff's needs.

V) Travel
This position requires driving to and from locations for work and/and may require overnight traveling. Employees are required to have a license in good standing and be able to be covered by agency liability insurance. If personal vehicle is utilized for work travel, then maintaining personal auto insurance coverage is required.
Minimum Requirements
Required Education
High School Diploma
Substitutions
None
Required Years' Experience
None
Defined Experience
None
License/Certification
Valid driver's license with an acceptable driving record.
Must provide license (if applicable) and official documentation of all educational attainment i.e. Transcript/Degree/Certificate
Supervisory Experience
None
Testing Requirements
Pre-employment tests including drug and TB Screening, Physical Exam including balance and lift test.
Lifting Requirements
15 Pounds
All staff are required to participate in agency Emergency Preparedness and Environmental Safety programs and may be assigned by their departments as a key/essential staff level function during critical events or for the purpose of sustaining business continuity.
This position may require temporary or permanent re-assignment to any MHMR Tarrant facility as determined by program needs and /or the Division/Director.
Assigned work hours may change as the needs of the agency change.
The functional Title of this position may change as the needs of the agency change.
All work will be complete within the scheduled work hours. All non-exempt (hourly) employee are expected to clock In and out for each work shift, no work done should be done off the clock.
Prior approval from supervisor is required for all Paid Time Off (PTO) and Overtime.
MHMR reserves the tight to change, and to or eliminate a position as it deems appropriate.
Employment is at will, as well as agency needs may change.
Agency dress code is to be followed at all times.
Physical on-site presence, including regular attendance and punctuality is an essential function of this position. Any change or adjustments to your assigned work schedule or shift hours must be approved by your supervisor in advance.
Our Benefits:
All staff are required to participate in agency Emergency Preparedness and Environmental Safety programs and may be assigned by their departments as a key/essential staff level function during critical events or for the purpose of sustaining business continuity.
This position may require temporary or permanent re-assignment to any MHMR Tarrant facility as determined by program needs and /or the Division/Director.
Assigned work hours may change as the needs of the agency change.
The functional Title of this position may change as the needs of the agency change.
All work will be complete within the scheduled work hours. All non-exempt (hourly) employee are expected to clock In and out for each work shift, no work done should be done off the clock.
Prior approval from supervisor is required for all Paid Time Off (PTO) and Overtime.
MHMR reserves the tight to change, and to or eliminate a position as it deems appropriate.
Employment is at will, as well as agency needs may change.
Agency dress code is to be followed at all times.
Physical on-site presence, including regular attendance and punctuality is an essential function of this position. Any change or adjustments to your assigned work schedule or shift hours must be approved by your supervisor in advance.
Our Benefits:
Our total rewards program offers benefits* to full time employees beginning 1st of the month following hire date including but not limited to:
Comprehensive healthcare options (Medical, Dental, and Vision)
Life insurance and additional supplemental accident and hospitalization plans
401a match and 457 deferred compensation plans
Paid vacation and holidays; varied flexible work environment locations
Annual tuition reimbursement program
Student Loan Forgiveness
Professional development programs and training
And more.....
Insurance eligibility:
Full time employees begin 1st of the month following hire date
Market driven positions (full time or part time) begin immediately after hire date
Select part time market driven positions are eligible for most insurance plans
Substitute status jobs are not eligible for benefits
For more information, click https://www.mhmrtarrant.org/benefits/
Additional Information
*MHMR of Tarrant County ("MHMR") and its affiliates and subsidiaries have an internal recruiting department. MHMR may supplement that internal capability from time to time with assistance from temporary staffing agencies, placement services, and professional recruiters herein after referred to collectively as "Recruiters"). Recruiters are hereby specifically directed NOT to contact MHMR employees directly in an attempt to present candidates - MHMR recruiting team or other authorized MHMR personnel must present ALL candidates to hiring managers. For more information please visit our website www.mhmrtc.org