Description

Responsible for coordinating, creating, and the production of necessary communications/mailings for a Fiscal Intermediary.

Essential Functions

• Communicate with various departments on information and updates pertaining to required FI mailings.
• Build, edit, and update letters and notices.
• Gather and analyze data relating to communications.
• Mail merge documents for production.
• Coordinate meetings with necessary departments for review/approval and ensure deadlines are met.
• Document and update procedures related to communication tasks.
• Assist in the package daily payroll as needed.
• Prepare and package any miscellaneous mailings.
• Prepare and distribute electronic surveys and report data to necessary parties.
• Delivery of packaged jobs to USPS distribution center.
• Keep up to date with inventory log. 
• Coordinate with facilities and FI Payroll any deliveries related to upcoming mailings. 
• Clean Konica and Quadient machines weekly. 
• All other duties assigned by the Fiscal Intermediary Payroll Manager.

Competencies

• Professional, friendly & understanding personality
• Ability to work efficiently as a team player as well as individually with minimal direction
• Self-motivation
• Ability to consistently maintain and build positive working relationships
• Willingness to learn new information daily
• Excellent organizational skills
• Ability to multi-task and meet deadlines
• Punctuality and dependability
• Familiarity with office machines, equipment and software
• Ability to respect and maintain confidentiality
• Attention to accuracy and detail
• Strong interpersonal and analytical skills
• Adaptability to process changes and improvements

Requirements

Preferred Experience

• Skilled/trained in Microsoft programs (Outlook, Word, Excel, Foxit PDF Editor)
• Printing and production 
• Copy writing and editing 
• Proficiency operating office equipment
• Survey Monkey
• Impress

Required Education

• High School Diploma.

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:
• While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Employee will be required to lift cases of paper, boxes of envelopes, completed trays, etc. which could weigh as much as 40 pounds. 

Travel

• Periodic travel to satellite offices, as needed.

Work Authorization/Security Clearance

All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts. 

EEO Statement

Equal Employment Opportunity is a fundamental principle at CP where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.