Office Coordinator II - Finance Emphasis - MCRT 396

Do you want to be a part of bridging the gap? Help us continue to build a new, innovative program that is changing the way our community receives help while in an acute crisis.

San Diego's Newest Mobile Crisis Response Team (MCRT)

Passion, Mindset, and Innovation Set Us Apart

• Telecare San Diego's newest behavioral health program is a 24 / 7, Mobile Crisis Response Team (MCRT) serving individuals of all ages experiencing mental health crisis.
• MCRT is creating an opportunity for Clinicians, Case Manager Master's, and Certified Peer Supports to intervene in a unique way that has never been done before in our system of care.
• This program collaborates and accepts referrals from the San Diego Access and Crisis Line (ACL) and law enforcement.
• San Diego's MCRT will offer crisis triage and management, risk assessment, in-person intervention, and case management.
• Each team will respond to calls from the mobile crisis van to provide services directly in the field in the following San Diego Regions : Central, East, South, North Central and North Inland.

We are building a multi-cultural, multi-racial, multi-generational, and inclusive team to help those in need.

We will redefine the way we respond to our community members and their families when they are vulnerable and suffering from a mental health crisis and / or drug / alcohol use. Ready to make a difference?

Employment Status : Full-Time

Shift : DAYS 8 : 00 am - 4 : 30 pm

Days : Monday - Friday

POSITION SUMMARY

The Office Coordinator II plans and organizes a variety of administrative and financial operations functions to support business operations.

ESSENTIAL FUNCTIONS

This role will have an emphasis in finance : Payroll, Invoice Processing, Petty Cash, Credit Coding, etc. It will cross train in other administrative areas.

Finance driven Job Duties :

• Performs insurance verification
• Provides support and direction for financial requests for staff and members served
• Provides Training and direction to ensure compliance with fiscal policies and procedures
• Facilitates Rep Payee services
• Facilitates Trust Banking services
• Prepares and validates payroll
• Enters AP batches weekly into accounting software
• Monitors client eligibility at admission / enrollment and throughout stay
• Prepares and reviews credit card entries
• Provides and maintains revenue information; provides billing information to A / R department and County agencies
• Records and deposits cash receipts
• Determines monthly journal entries required and confirms correct information is on reports
• Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and procedures

Medical Records driven job duties :

• Closes Charts per procedures
• Sets up Charts per checklists
• Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)
• Orders medical records forms and supplies
• Safeguards confidential information per policies and requirements

Human Resources driven job duties :

• Runs compliance reports in systems including TOP / Relias and makes strategies to assure compliance
• Plans recruitment efforts for open positions with Administrator
• Provides back up regarding HR related duties to other locations when required
• Maintains personnel files per standard and checklist
• Distributes HR information to program personnel as directed by Corporate HR
• Assists in promoting open positions
• Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer process
• Tracks new hire paperwork and documentation including credentialing
• Enters information into TOP / Relias
• Runs and tracks MVR reports
• Processes Shoes for crew's orders
• Maintains OSHA logs and completes Workers' Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetings
• Close out terminated files

Information Technology driven job duties :

• Acts as point of contact between program and IT for maintenance of phones, computers, hardware, and software
• Provides limited computer systems support to staff

Program / Department driven job duties :

• Inventory and purchasing for program related supplies / equipment
• Coordinate work events
• Assist with staff scheduling
• Order supplies (food, office, maintenance)
• Assist with events
• Prepares correspondence, agendas, meeting minutes / notes
• Assists leadership with special projects
• May serve as a relief or back up for the receptionist or other Administrative positions
• Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.
• Helps coordinate and address maintenance requests
• Helps facilitate staff scheduling

Duties and responsibilities may be added, deleted and / or changed at the discretion of management.

Position requires driving own personal vehicle for company business such as trainings, offsite meetings, etc.

QUALIFICATIONS

Required :

• High School or GED
• Two (2) years of Office Administration or one (1) year experience with an Associate's degree
• One (1) year experience in a healthcare field
• Knowledgeable and proficient in MS Office programs
• Experienced entering data into computer systems
• All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification.

Position requires driving, valid driver's license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment.

Additional regulatory, contractual or local requirements may apply

EOE AA M / F / V / Disability

Full Job Description can be provided by the program.

To apply, visit https : / / recruiting2.ultipro.com / TEL1006 / JobBoard / 2fcbb6f4-e717-17cb-9327-3dd87a55b08d / OpportunityDetail?

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Last updated : 2024-04-29