Job Description:

RESPONSIBILITY LEVEL

• Perform general office duties for Operations & Maintenance (O&M) contract sites, which requires knowledge of company and department procedures.
• Duties performed may include typing, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors.
• Process accounts payable invoices, maintain safety records, manage on site Worker’s Compensation files, and assist with payroll issues and management of Computerized Maintenance Management System (CMMS).
• Assist with Pest control management, waste management, some minor HR & Payroll duties.

PRINCIPLE DUTIES:

• Type various forms of correspondence, forms and reports from records, rough drafts or various sources.
• Provide contract booking documents such as subcontracts, PO’s, invoice collection and tracking, and other finance related matters.
• Provide administrative support to management team for assigned site. Perform simple account balancing and reconciliation
• Organize and maintain various filing systems to include SharePoint
• Maintain CMMS database including equipment history, status, work order management, preventative maintenance scheduling.
• Assist with contract requirements at various P3 locations to include joint inspections, PO/Finance management and other workflow tasks.
• Assist with Contract Deliverable Requirement (CDR) document creation.
• Respond to telephone calls and greet visitors at site locations. Direct calls, take messages or provide callers or visitors with routine information.
• Provide research, problem solving, and insight into increasing business processes and efficiencies.
• Perform other duties necessary to provide general administrative support to the O&M team

REQUIREMENTS:

• Associates Degree / High school diploma or equivalent education.
• Three years related experience or equivalent combination of education and experience.
• Proficiency in Microsoft Word, spreadsheets and data entry required.
• Must be a team player and committed to working in a quality environment.
• Ability to type a minimum of 50 w.p.m. accurately.
• Excellent in Microsoft office and spread sheet development
• Demonstrates exceptional customer service skills.
• Excellent verbal and written communications skills required.
• Perform sensitive and confidential tasks.
• Assist with scheduling and organizing project activities including meetings, training, etc.

TekWissen® Group is an equal opportunity employer supporting workforce diversity.

Job Types: Full-time, Contract

Pay: $28.00 - $34.00 per hour

Work setting:

• In-person

Work Location: In person