The project administrator works closely with project managers throughout the lifecycle of a project. Their job entails performing administrative tasks (document management, meeting management, processing project billing, managing project documentation), and maintaining all project documentation.

Responsibilities:

• Create a document repository and ensure all required documents are maintained.
• Create and maintain a job directory that lists the contractor, owner, architect, subcontractors, and other team members, maintaining it regularly to ensure accuracy.
• Prepare and distribute meeting minutes for project and field meetings.
• Determine project insurance requirements and acquire the required certificates of insurance to comply with the contract documents (supplying documentation to the client as needed).
• Determine, request, and supply the bonds required per the contract documents.
• Assist the permitting coordinator as needed with inspections and other documentation.
• Maintain project permit documents, including applications, cards, inspection logs, and inspection guides.
• Coordinate billing with project managers, reviewing pre-bills for accuracy and schedules for accuracy.
• Prepare all AIA, payment requisition, and applications for payment.
• Update and maintain the billing and payment status log, and address billing concerns.
• Perform the project close-out processes, including final inspections, as-builts drawings, manuals, warranty letters, and other documentation as needed.
• Support the project manager as needed.
• Other relates as assigned by the Construction Manager.

Qualifications:

• Bachelor’s degree in business administration preferred
• 2 years’ experience in the construction industry, working with general contractors, project managers, subcontractors, and municipalities preferred

Skills and Abilities:

• Construction Billing Knowledge
• Time Management
• Organizational Skills
• Building Department Knowledge
• Insurance and Bonding knowledge
• Strong Communication Skills
• Strong Interpersonal Skills

Job Type: Full-time

Salary: $56,378.00 - $65,290.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Construction Project Administrator: 3 years (Required)
• Working with general contractors: 2 years (Required)
• municipalities project: 2 years (Required)
• ProCore: 2 years (Required)
• Preparing AIA, payment requisition, applications for payment: 2 years (Required)
• Maintaining the billing and payment: 2 years (Required)
• Construction Billing: 2 years (Required)

Work Location: In person