Position Summary:

Receive new supplies, track packages, and monitor time delivery, quality, and accuracy. Procure materials and services under $25,000 using co-ops, sole source, OEMs, and purchase orders. Determine order costs, compile cost reports, and forward invoices to correct accounts. Monitor inventory quantity and items, making new purchases when necessary. Contact suppliers to resolve shipment problems.

Essential Functions and Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

• Enters and processes purchasing invoice transactions in Maximo
• Processes purchase requisitions and associated documents
• Orders, modifies, and cancels TRWD procurement cards as needed
• Organizes, distributes, reconciles, and files procurement card statements, reports and supporting documents
• Monitors orders and expedites delivery
• Compares invoices to purchase orders and reconciles discrepancies
• Performs the daily duties of coworkers as assigned by the Purchasing Coordinator in their absence
• Maintain familiarity with strategic District levels of service
• Continuous improvement monitoring and innovation efforts
• Perform other duties as required

Required Experience:

• Two (2) to (5) years of experience in purchasing and/or general administration
• Proficient with MS Office products such as Word and Excel

Desired Experience:

• Three (3) years of administrative experience
• One (1) to two (2) years of experience in a purchasing setting

Required Education/Certification/License:

• High School Diploma or GED
• Valid Texas driver’s license

Desired Education/Certification/License:

• None

Success Factors/Job Competencies:

• Strong attention to detail
• Excellent communication skills
• Commitment to District values
• Computer proficiency in Microsoft software products and IBM Maximo software

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk and hear. Employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional fieldwork that will expose the employee to weather conditions prevalent at the time

For HR Use Only: (POS# 60)