Position Summary:

The Contract Administrator populates contractual details, including specifications, price, date of delivery and contractual provisions. Modifies, updates, and maintains contracts and associated documentation, processing, and communicating changes and prepares supporting documentation.

Essential Functions and Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

• Populate project specific details into standardized contract documents
• Distribute information to project managers and vendors regarding contract status
• Validate completeness of vendor documentation
• Maintain the District’s vendor insurance database
  • Ensure certificates are current
  • Update vendor data as needed
• Assist with recording Diverse Business contract related actuals, reconciliations, and certifications
• Maintain detailed and organized electronic files
• Support Purchasing Department administrative functions
• May perform contract related outreach duties for the District as needed
• Maintain familiarity with strategic District levels of service
• Continuous improvement monitoring and innovation efforts
• Perform other duties as required

Required Experience:

• Two (2) years of relevant experience, preferably in contract administration in a government setting
• Advanced Microsoft Office experience
• Must be flexible, personal, positive, and cooperative
• Experience with document management

Desired Experience:

• None

Required Education/Certification/License:

• Bachelor’s Degree in Business or a related field, or Associate Degree and Certified Paralegal (CP or ACP)
• Valid Texas driver’s license

Desired Education/Certification/License:

• Contract Management Certification

Success Factors/Job Competencies:

• Dependability – reliable in attendance, punctuality and trustworthy in word and action
• Detail oriented – conscious effort to focus on impactful specifics
• Initiative – identifies problems, recommends solutions, and implements new processes
• Time Management – prioritizes tasks as needed to complete on time
• Comprehension – understands information verbally and in written form
• Writing – compose e-mails, letters, etc. using correct spelling and grammar
• Communication – uses verbal and written tools effectively
• Support – maintains strong customer service in all interactions

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk and hear. Employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment: While performing the duties of this job, the employee typically resides within an office or cubicle and may have occasional fieldwork that will expose the employee to weather conditions prevalent at the time.

For HR Use Only (POS#278)