Our client, a private independent school in Brooklyn, NY is seeking a Payroll and Benefits Coordinator to join their team. This is a full-time, 12-month on-campus position. The Payroll and Benefits Coordinator will be responsible for the administration of all payroll-related functions, management of payroll data, compliance, reporting and reconciliation and for administering benefits programs. This position reports to the Chief Financial Officer. 

Responsibilities:

Payroll 

• Accurately process semi-monthly payroll using ADP while ensuring compliance with federal, state and local payroll, wage and hour laws and best practices. 
• Prepare and enter payroll journal entries into NXT accounting platform.
• Respond to employee questions related to payroll and provide support to employees for utilizing ADP self-service.
• Maintain accurate employee payroll records including tax withholding forms, payroll deductions, changes in employee status and other payroll information.
• Review employee contributions and deductions for accuracy and consistency with employee election of benefits.
• Maintain employee data integrity and ensure confidentiality and security of data.
• Review periodic employer federal and state tax returns and ensure payroll tax deposits are timely and accurate.
• Develop the schedules, calendars, and communications for payroll.

Benefits

• Administer all aspects of employee benefits plans including health, dental, vision, short-term and long-term disability, group term and voluntary life, worker’s compensation, 403(b) retirement, unemployment and pre-tax expense programs.
• Manage benefit plan operations, including open enrollments, plan changes and benefit related claims; prepare and conduct benefits meetings. 
• Onboard new employees and conduct benefits orientations and explain benefits enrollment systems, prepare and distribute benefits enrollment materials and document administrative procedures for benefit enrollments. 
• Serve as primary contact with carriers and third-party administrators, respond to benefits inquiries from employees relating to status changes, plan provisions, and other general inquiries. 
• Process, review and respond to unemployment claims and worker’s comp claims with appropriate documentation. Review unemployment statements. 
• Reconcile bills by producing and balancing reports to ensure accuracy of billing.
• Process monthly billings and administrative fees for all group plans accurately and timely. 
• Process leave of absence requests, disability paperwork, FMLA, medical and personal leaves. 

Other Duties

• Participate in and prepare reports and reconciliations for the annual year-end financial audit, IRS 990, and 403b and Workers Compensation audits.
• Maintains compliance with federal, state and local employment laws and regulations and reviews policies to maintain compliance.
• Prepare employment offer and stipend letters for new and returning employees
• Support the human resources function of the school, as needed

Qualifications:

• Bachelor’s Degree in Human Resources, Business Administration or other related field required. 
• Minimum 5 years’ experience administering payroll and benefits and extensive knowledge of HR functions.
• Strong knowledge of federal, state and local laws and regulations impacting payroll operations.
• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills that lead to the cultivation of relationships with colleagues
• Excellent organizational skills and strong attention to detail with the ability of managing multiple tasks and projects concurrently.
• Strong knowledge of ADP system is a MUST
• Sound knowledge of Google Suite and Microsoft applications (Excel, Word) are strongly preferred. 
• Experience in a school setting is preferred
• Bilingual candidates fluent in English and Spanish is a plus
• PHR or SPHR certification is preferred

The compensation for this position ranges from $70,000.00 - $100,000.00 plus stock options. Actual compensation will be dependent upon the specific role, office location as well as the individual’s qualifications, experience, skills and certifications.

To all staffing agencies: PKF O’Connor Davies TalentConnect (“PKFOD TalentConnect”) will not be utilizing agencies to staff this position. Please do not forward resumes to PKFOD TalentConnect recruiters, partners and/or employees at any of our locations regarding this position. Please be reminded, PKFOD TalentConnect is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of PKFOD TalentConnect.

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