Chicago Event Marketing Coordinator

Reports to: Event Marketing Manager

Taft, a growing law firm with eight major Midwest markets and the District of Columbia, is looking for an event marketing coordinator to join its Chicago office.

At Taft, we work as one team, driven and committed to helping our clients succeed. Taft is a modern law firm, and the marketing and business development team is on the front lines of the firm's innovation. We're seeking a driven individual to play a pivotal role in maintaining and elevating Taft's brand through impeccable event coordination.

What You'll Be Doing:

Events

• Lead the coordination of client-facing events in the Chicago market, ensuring flawless execution by managing tasks such as venue research, menu selections, vendor communications, on-site execution, and comprehensive post-event reporting.
• Support the Event Marketing Manager with logistics for signature firm-wide events.
• Draft email communications and publish event details on the firm's website.
• Develop and maintain online registration platforms, monitor RSVPs, and prepare attendee reports.
• Prepare event materials such as seminar handouts, PowerPoint presentations, on-site signage, name tags, and other marketing pieces.
• Facilitate Illinois MCLE submissions for events with an external audience.
• Manage branded promotional items ("swag") for the Chicago office, including quarterly inventory and regular distribution of items.
• Maintain the Marketing and Business Development calendar, ensuring it reflects upcoming events, holidays, and office closures to optimize team collaboration and prevent scheduling conflicts.
• Help develop a streamlined ticket management process for sports and entertainment events across Taft markets to increase efficiencies, visibility into ticket usage, and enhanced tracking of ROI.

Sponsorships

• Manage the administrative aspects of Chicago office sponsorships, coordinating marketing materials and maintaining event timelines.
• Oversee sponsorship fulfillment, including registrations, ad submissions, and attendee coordination.

Webinars

• Manage various aspects of webinar production, including content creation, brand alignment, and providing presenters with best practices.
• Coordinate scheduling and planning for webinar initiatives.
• Serve in a backup capacity for editing video and audio content for various marketing and business development podcasts and projects.

What We Expect From You and Requirements:

• Minimum of 4-5 years of event coordination and general marketing experience.
• Exceptional verbal and written communication skills with an ability to effectively interact with attorneys, staff, and clients. Familiarity with AP style preferred.
• Demonstrated experience in registration management and e-communication platforms. Experience with Cvent and video editing software a plus.
• Proven ability to manage multiple projects and solve problems in a fast-paced environment.
• Enthusiasm for tackling new challenges independently or collaboratively within a team.
• High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Hours:

• Full time role with periodic travel requirements.
• Occasional work outside standard business hours, especially during onsite event execution.

Candidates interested should apply here.