Position Overview:

We are seeking a highly organized and proactive Executive Assistant and Operations Logistics Coordinator to join our team. Reporting directly to the President, this role will play a crucial part in supporting executive-level tasks and projects while efficiently managing the operational logistics of our business. The ideal candidate will thrive in a fast-paced environment, possess exceptional communication skills, and demonstrate strong leadership, administrative, and technology skills.

Key Responsibilities:

• Assist the President with various executive-level tasks and projects, including but not limited to scheduling, correspondence, research, and financial budget projects and planning.
• Manage the President's company and personal calendar, scheduling appointments, meetings, and events as required.
• Create meeting agendas and take detailed notes during meetings, ensuring all discussions and decisions are well-documented and communicated.
• Keep track of time during meetings to ensure all agenda items are covered efficiently.
• Coordinate closely with the Operations Manager and Shop Manager to facilitate crew scheduling, material orders, and other operational duties.
• Manage company-wide communication channels, including newsletters, website updates, and social media platforms.
• Support marketing logistics, including coordinating promotional events, preparing marketing materials, and managing advertising campaigns.
• Serve as the main point of contact for scheduling and day-to-day logistics for crew leaders, ensuring efficient coordination and communication.
• Act as a liaison between the Operations Manager and all crew leaders, conveying important information and ensuring alignment on operational objectives.
• Collaborate with the Shop Manager to maintain proper inventory levels and ensure all necessary materials are stocked and organized.
• Organize job folders and files, ensuring all documentation is up-to-date and easily accessible.
• Coordinate the procurement of additional job materials and items not inventoried, ensuring all aspects of a job are prepared prior to installation.
• Provide administrative support to the President and executive team as needed, including managing the President's assets and assisting with personal tasks.
• Demonstrate strong leadership skills to effectively coordinate and motivate team members.
• Communicate effectively across all levels of the organization, fostering collaboration and ensuring alignment on objectives.
• Utilize administrative skills to prioritize tasks, meet deadlines, and maintain accurate records.
• Leverage technology skills to efficiently manage schedules, communications, and data.

Qualifications:

• Bachelor's degree preferred, or equivalent combination of education and experience.
• Proven experience in an administrative or operations role, preferably in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines effectively.
• Excellent communication and interpersonal skills, with the ability to collaborate across all levels of the organization.
• Proficiency in Google Suite and other relevant software applications.
• Ability to adapt quickly to changing priorities and handle multiple tasks simultaneously.
• Detail-oriented mindset with a proactive approach to problem-solving.
• Knowledge of landscaping or construction industry operations is a plus.

About Us:

Founded in 2010 in Lynchburg, Virginia, Sutton Landscaping LLC is now a leading landscaping company operating throughout Central Virginia and the Shenandoah Valley. Our experienced team of landscaping professionals specializes in comprehensive installations and renovations, as well as year-round landscape maintenance, transforming outdoor spaces into stunning, functional environments. We pride ourselves on delivering high-quality, sustainable landscaping solutions that not only meet but exceed our clients' expectations. Our process, from our first client interactions to our proposals and then project completion or ongoing maintenance services, is all designed to create an engaging experience of professionalism and excellence with consistency. We are committed to the safety of our clients and our team while we conduct our work to bring our client’s landscape dreams to reality.

We encourage candidates to review our website to learn more about us: SuttonLandscaping.com

Job Type: Full-time

Pay: $35,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Excel or Google Sheets: 1 year (Required)

Work Location: In person