Description

The Accounts Receivable Specialist (AR Specialist) is directly responsible for the overall operation, coordination, and continuous improvement of the Accounts Receivable and Collections Functions. Reporting to the Controller, the AR Specialist plays a crucial and sensitive role in the function of SupplyOne. The AR Specialist must have, and maintain, a high level of skill, proficiency, and professionalism in the business and technical aspects of the Accounts Receivable and Collection Functions. Due to the sensitive nature of much of the information processed by this position, a high degree of Integrity and Confidentiality must be maintained at all times.

Key Duties & Accountabilities (Primary responsibilities & quantifiable metrics)

• Post daily bank deposits to individual customers' AR accounts.
• Assures the validity, authority, and classification of Customer invoices, day-to-day recording of Customer Invoices, and reconciliation of balances with information from Customers.
• Preparation, reconciliation, and distribution of the Daily Sales Report to senior management. Corrects, revises, or questions data with co-workers when deemed appropriate.
•  Ensures that all goods and services billed are accurately tracked, documented, and executed in accordance with the agreements created.
• Assures the integrity of the detail information to the General Ledger.
•  Pursues timely collection of the Customer balances, by utilizing phone, email, statements, and letters to meet the cash collection goals of the Company.
• Exercises independent judgment regarding the collection of payments and implements specific action plans for accounts based upon a variety of factors, i.e., prior history, credit worthiness, amount owed, etc. within company policy regarding credit & collections.
• Exercises independent judgment decision-making and discretion in daily accounting tasks, workload, and schedules daily activities to meet sales report and closing schedule deadlines.
• Appropriately files and controls all documents.
• Prepares other reports as needed that summarize and forecast company business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations.
• Participates in monthly closing process, writes Journal Entries as needed.
• Reviews procedures and interacts with co-workers and upper management as necessary.
• Directly interface and partner with various departments concerning the billing of Customers' purchases of goods and services from the Company.
• Directly interface with Customers on billing issues and collection issues with an emphasis on maintaining and enhancing the relationship with the Customer.
• Assist the Controller in presenting updates and information on departmental activities at management meetings.
• Assist Controller with preparation of monthly closing activities, journal entries, analyses, reconciliations, and basic financial repo1iing.
• Assists others in the Accounting Department (AP, PR, etc.) or other Departments with required activities when a surge in workload or an unexpected shortage of manpower occurs.
• Performs other duties to cover team member absences or as may be reasonably required

Organizational Core Values (Behaviors and values that are essential to be successful in our environment)

- Customer service begins inside - We serve our colleagues with excellence so we can serve our customers with excellence.

- Get it right the first time - We are reliable, thorough, practice active listening and pay attention to detail to ensure the best results.

- Philosophy of velocity - Our responsiveness and speed to market give us the competitive edge.

- Personalized Service - We go beyond what the customer expects, understand what they are going through, and anticipate their needs to make their interaction with us the best experience of their day.

- Act like an owner - We are empowered to protect, cultivate and grow our business responsibly.

- We can’t stop learning - We know our stuff, embrace change and relish feedback.

FLSA Status – Non-Exempt

Work Environment

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• While performing the duties of this job, team members will be working in potentially high-pressure situations that may require quick decisions to be made, utilizing analytical and reasoning skills.
• Safety Glasses and closed-toe/closed-heel shoes are required in the production and warehouse areas.
• Due to the nature of this position, on-site attendance is mandatory.
• No responsibilities of this position may be completed remotely.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The physical demands and environmental conditions required for this position are typical of those found in normal office situations, which include, but are not limited to:

• Sitting for extended periods of time
• Standing while filing/scanning/copying
• Extensive use of a computer and repetitive hand movements in the performance of duties
• Occasional lifting and carrying of material weighing up to 25 lbs may be required.

EEO Statement

SupplyOne Tucson Inc. provides equal employment opportunity (EEO) to all applicants and employees, regardless of race, color, national origin, sex, marital status, pregnancy, sexual orientation, gender identity, religion, age, disability, genetic information, veteran status, and any other characteristic protected by applicable local, state, and federal laws and regulations.

Qualifications

Educational/Training Requirements/Experience (What your background should look like)

• Minimum of a High School Diploma or GED equivalent.
• Experience in accounting and bookkeeping activities is preferred, but equivalent combinations of education and experience or education in lieu of experience will be considered.
• Computer literacy and experience with Microsoft Excel are required.
• Strong attention to detail and mathematical skills

Minimum Skills, Knowledge & Ability Requirements

• Ability to organize, prioritize, and plan work while adhering to multiple priorities and deadlines
• Excellent two-way communication, judgment, negotiation, and conflict-resolution skills
• Ability to interpret and apply technical data relating to the position
• Ability to adjust to rapidly changing circumstances and priorities
• Ability to react calmly and effectively in emergency situations
• Excellent presentation skills and ability to represent the company
• Exhibits objectivity and openness to others' views
• Gives and welcomes candid feedback
• Contributes to building a positive team spirit
• Puts success of team above own interests