Job Title: Payroll and Benefits Specialist

Location: Corporate Office

Travel Required: No

Position Type: Full Time

Reports To: CFO and Director of Operations

Job Description: The Payroll & Benefits Specialist administers activities relating to the company payroll, benefits and employee leaves. Responsible for timely and accurate payroll data to include the complete processing of the payroll systems for all employees. Responsible for Health Benefits enrollment and paperwork which includes auditing/approving monthly invoices for all vendors. Payroll & Benefits Specialist interacts with all levels of HR, Department Supervisors/Managers and their respective employees.

Role and Responsibilities

Administrative

• Interprets, implements, and maintains policies and procedures pertaining to payroll and benefits including 401k
• Ensures payroll database reflects current and accurate information
• Verifies and inputs pay and data changes, oversee and monitor any inputs
• Calculates termination payments in compliance with company policy and federal and state laws
• Calculates adjustments, special pays, retroactive payments and overpayment of wages and issues manual payments as required
• Prepares invoices and payments associated with payroll and benefits reporting
• Prepare required monthly, quarterly and annual reports
• Audits and maintains accurate benefit use and accruals
• Submits payroll and benefit reports to external agencies as requested
• Assists all employees with questions regarding health-related disability, leave without pay, FMLA, and Workers Compensation
• Maintains personnel and payroll records as set forth in records retention schedules
• Coordinate with Department Supervisors/Managers to ensure timely and accurate reporting of hours to be paid via the Time & Attendance System
• Assist with accounts payable and accounts receivable as needed
• Complete monthly payroll check reconciliation and perform electronic 401K transfers
• Cooperate with the compliance team to ensure administrative compliance with regulatory requirements
• Work closely with Suncoast’s benefit broker to prepare and conduct open enrollment annually
• Ensure timely and proper benefit plan set up in ADP platform.
• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees
• Run and submit reports as required using ADP benefits and payroll reporting platform
• Audit benefit enrollment reports weekly to biweekly for accuracy
• Conduct and oversee benefits compliance annual reporting including ACA, 5500, and nondiscrimination testing
• Maintains confidentiality regarding personnel actions
• Administer COBRA enrollments/changes and responds to and manages unemployment claims and other duties as assigned

Required Skills/Abilities:

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Strong leadership skills
• Proficient with Microsoft Office Suite or related software
• Proficient with payroll software

Professional

• Demonstrates initiative and responsibility
• Able to perform repetitive tasks without loss of focus
• Adheres to ethical principles
• Time Management
• Prioritizes and can perform multiple tasks
• Adapts to change
• Attends all team meetings and mandatory in-service training/education
• Basic computer skills
• Type minimum 45wpm

Communication

• Recognizes and respects cultural diversity
• Adapts communication to individual’s ability to understand
• Uses professional, pleasant telephone etiquette
• Uses medical terminology appropriately
• Treats all patients and co-workers with compassion, empathy, and mutual respect
• Projects a professional manner and image
• Consistent attendance and punctuality
• Adherence to time clock procedures

Legal

• Maintains confidentiality and documents accurately
• Uses appropriate guidelines for releasing patient information
• Practices within the scope of education, training and personal capabilities
• Conducts self in accordance with Suncoast’s employee manual.
• Maintains awareness of federal and state health care legislation and regulations; OSHA, HIPAA, and CLIA

Core Competencies

• Efficiency
• Attention to details
• Organized
• Punctual
• Takes initiative, proactive
• Team Player
• Honesty/Integrity
• Flexible
• Calm under pressure
• “A Doer”, persistence
• Problem solver, Strategic thinking, Creativity
• Analytical skills
• Clear and concise communication/Listening skills
• Quick Learner, Intelligence
• Follow through on commitments
• Enthusiastic, Friendly, Positive attitude
• Openness to advice and constructive criticism
• Strong work ethic

Physical Demands

• Prolonged sitting/walking
• Repetitive motion of head, neck, hands, wrists and arms
• Use of telephone, headset and office equipment such as computers, faxes, scanner copiers
• Multitask position
• Lifting up to 25lbs.
• Extensive reading and writing/typing

Qualifications and Education Requirements:

• Bachelor’s degree in Accounting, Business Administration, or related field preferred
• Two to three years of related experience required
• Knowledgeable in computer programs, payroll software, EMR systems