Suncoast Drivers is Hiring a Legal Assistant-Business Law (CD) Near Orlando, FL
Are you looking for a great opportunity in an environment where you're appreciated and respected? This is the place for you! Come join our dynamic team where we understand home/work life balance. We are an upbeat group, with a fantastic company culture, and looking to expand our team with experienced professionals like you! We pride ourselves on taking care of our valued employees, with a camaraderie that can't be beat. Come grow with us, and become a part of our amazing team!! We need a bright and reliable individual, with stable job history, looking to be part of our firm, long-term.
The Legal Support Specialist will perform all filing duties for the Public Finance department and provide administrative support, as needed.
Duties & Responsibilities:
Maintains legal client files (both paper & electronic file system), updates binders, organizes and file documents in designated folder and file drawers, as well as prepares, enters, proofreads and processes legal and administrative correspondence
Requests firm record labels
Assists with coordination of incoming and outgoing file transfers; including sending and retrieving files to/from off-site storage
Maintains/updates Orlando eRooms
Reviews, prints, and files emails for attorneys
Manages a busy phone line for supported attorneys, conveys messages as necessary; answers routine questions from clients and staff members and/or route calls to appropriate staff members
Performs overflow typing, filing, scanning and photocopying as requested by attorneys; drafts and transcribes routine correspondences and voluminous documents
Processes time entry for multiple attorneys, maintains and creates calendar entries, collates information, writes reports, and prepares agendas
Serves as a back up to other Legal Support Specialists
Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Skills & Competencies:
Provide outstanding client service, meet high quality standards for services, and meet or exceed client expectations
Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
Creative, strategic, high energy, outward-looking, and capable of bringing new ideas to the team
High attention to detail, outstanding organizational skills, and the ability to manage time effectively
Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly and take direction from all levels of management
Demonstrate ability to interact and develop rapport with internal support staff in an effective, efficient, and professional manner at all times
Ability to work under pressure to meet strict deadlines in an atmosphere of frequent interruptions and effectively prioritize multiple tasks; strong critical thinking skills to take initiative and prioritize work independently
Execution-oriented, self-starter, and self-navigator who can balance the demands of multiple projects and stakeholders
Ability to understand and follow specific and detailed instructions and to decipher various handwriting styles
Maintain high level of concentration to work on lengthy and complex projects
Recognize confidential, sensitive, and proprietary information and maintain confidentiality in a professional and trustworthy matter
Qualifications & Prior Experience:
Minimum of five years of experience as a legal secretary, working in a business law practice
Understanding and basic knowledge of practice, clientele and related resources and professionals for the Public Finance Department
Proficiency with Windows-based software and Microsoft Office Suite, including Word, Excel, and Adobe/ScanSoft
Ability to effectively use firm communication technology and use of organizational abilities in Outlook
Exceptional computer skills with the ability to learn new software applications quickly