JOB DESCRIPTION:

The Project Management Assistant is responsible for assisting the construction and retrofit divisions with various tasks related to project bids and project management. The Project Management Assistant reports directly to the Lead PMA.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Execute new job set up in Share File system
• Participate in job start up meetings
• Write subcontracts to subcontractors
• Process proposed change orders and change orders
• Compile and submit O&M manuals at project completion
• Manage online plan rooms and bid requests to obtain project documents and submit responses to bid requests
  • Download, print, and manage project plans, specifications, etc.
  • Check for addenda, clarifications, project updates, etc.
• Assist Project Managers and Account Managers with project fulfillment tasks
• Preparing submittals for approval, ordering equipment/materials, tracking equipment/material orders, attending project meetings, coordinating with the Service Division, coordinating with subcontractors, etc.
• Other duties as assigned by management
• Obtain permits for new jobs
• Establish rapport and maintain relationships with equipment/material vendors and subcontractors

SKILLS & QUALIFICATIONS:

• Strong PC skills ? Microsoft Word/Excel/Outlook/PowerPoint/Project
• Communication skills ? ability to develop strong working relationships with general contractors, subcontractors, suppliers/vendors, project management staff, and field employees
• Project oriented ? self-starter who can work independently on multiple projects
• Organization and time management skills are critical ? multiple projects will be assigned at the same time; must prioritize tasks
• Strong attention to detail and accuracy with numbers
• Basic accounting skills
• Construction industry experience a strong plus
• Ability to understand/analyze project plans/specifications a strong plus