Are you interested in working for the nation's leading fire protection company and beginning a rewarding and satisfying career that helps save the lives of thousands each year? Do you want to be a part of a growing and expanding team of industry experts? If so, exploring career opportunities with Summit Fire Protection may be right for you!

Summit Fire Protection, a subsidiary of Summit Companies is a premier firm in the Fire Protection, Fire Life Safety, and low voltage physical security industries with offices throughout the United States. Due to recent growth, we are currently seeking a Billing Specialist II to join the team in our Saint Paul, Minnesota office.

Position Summary

The purpose of the Billing Specialist position is to provide a consistent and accurate billing process to include correct billing information entry into the Company's selected system(s), timely billing procedures, and an organized approach to billing within Company.

Billing Specialist secures revenue through the billing process and appropriately reviews the job costing data and corrects data as appropriate. This process consists of identifying completed work orders, generating invoices, delivering them via various means.

Minimum Qualifications

• Billing Specialist I
• High School Diploma or GED

Experience

• 3 years customer service
• 3 years Billing experience
• 3 years of professional computer skills (Typing 45 WPM, Intermediate ability in MS Word, Excel, Outlook)

Duties and Responsibilities

• Communicate with internal and external customers, up and down chain of command, effectively.
• Update internal information for accuracy, update primary contact's communication information (ie. Phone, Email, Address); payment information (address); and other information as required or pertinent.
• Perform Invoicing aspects for the following types: Inspections, Services, Agreements, and customer web portal.
• Daily run "job cost detail" report and communicate results with manager.
• Complete all credit and/or rebills for assigned branches.
• Communicate with necessary parties to include Technicians and relevant Management for missing information and/or reports required to complete work.
• Send Salesperson a copy of the invoice for all agreements.
• Process customer payments, as appropriate.
• Ensure accuracy throughout with acute attention to detail.

I: Invoicing

• Daily perform billing processes for the Company by performing the following processes:
• Access the Complete Inquiry Report.
• Verify all information is included to process the invoice.
• Post accurate invoices to Accounts Receivable.

II: Job Costing, Contract and 3rd Party (includes I)

• Initiate and track billing performed through customer web portals to include the following steps:
• Access 3rd party billing portals.
• Enter and communicate required documentation.
• Log in regularly to ensure any new inquiry halting payment is answered.
• Ensure the invoice is "accepted" by 3rd party for payment.
• Communicate inquiries with Manager.
• Utilizing company assigned software (currently Dayworks) performing invoicing processes for branches, as assigned.
• Access Dayworks.
• Enter and/or review data.
• Review data for accuracy and completeness.
• Communicate variances to supervisor for help in resolving.

III: Data Management (includes I, II)

• Interfacing with internal customers for correct contract on-boarding in internal system including system information, frequency, amount and other pertinent data.
• Ensure accurate data is entered for successful completion of certified billing processes.
• Keep up to date regarding state and local requirements specific to billing processes and procedures.
• Ensure accurate opening and closing procedures are followed, per company policies and procedures.
• Responsible for contract billing efficiencies and accuracy.
• Access the email distribution group for accounts, agreements and jobs that require to be entered into the internal company system.
• Process the "Expiring Agreements" report and renew agreements, as needed.
• Document required paperwork via assigned and necessary means; scan, file and/or save documents in designated locations and/or drives.

Success Factors

• Attention to Detail
• Ability to be productive without oversite
• Ability to follow instructions and processes as requested by Manager
• Efficient time management skills
• Ability to problem solve
• Ability to think critically to resolve positional duties

Benefits

Summit Fire Protection offers extensive training opportunities, career advancement, competitive pay, bonus opportunities, along with an industry leading and affordable benefits package for eligible employees. Our benefits package includes:

• Paid Vacation and Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Flexible Spending Accounts
• Long-Term Disability - Employer Paid
• Short-Term Disability - Employer Paid
• Additional Voluntary Ancillary Benefits such as Accident and Hospital Indemnity
• Life Insurance for Team Members and Dependents
• Employee Assistance Program
• Employee Referral Program

Summit Fire Protection, a subsidiary of SFP Holding, Inc. (Summit Companies), is a full-service provider for fire detection, suppression, and security with a full suite of capabilities that includes design, installation, testing, inspections, and maintenance. We serve customer across many verticals on a local, regional, and national scale. We're proud of our well-deserved reputation for quality work that's completed by our talented and experienced installation workforce. Summit Fire Protection is a dynamic organization with endless growth opportunities spanning over 25 locations in more than 8 states.

Our company is consistently recognized for service excellence in the fire protection industry. Summit Fire Protection supports trade skills and workforce development. Many members of our leadership chair NFPA code compliance committees, serve on regional safety boards, and support technical education in local schools. Summit Fire Protection supports employees in their professional development by offering continued development, training, and education by encouraging NICET and other career-advancing certifications. We continually strive to be the Employer of Choice for highly motivated team members who want to succeed in a high-growth environment. We encourage initiative, independence, diversity, and personal career growth.

Demonstrating the combination of experience, knowledge, and customer service is the key to our performance and helps us achieve our goal of providing the highest quality fire protection services possible to protect lives and property.

Our Core Values

PIPE

• We are PASSIONATE about life safety
• We have INTEGRITY (Do the right thing)
• We work in PARTNERSHIP with our customers and community
• We constantly strive for OPERATIONAL EXCELLENCE (Do things right)

Summit Fire Protection participates in E-Verify & in alignment with our commitment to safety, we promote a drug-free workplace. Summit Fire Protection is an equal-opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.