Job Title: Office Administrator

Location: Bellevue, WA

Part-time

9:00AM – 5:00PM, Tuesday – Thursday

Start date: July 15, 2022.

Job Description:

Sturman Architects is looking for an organized self-starter to join our downtown Bellevue team. We are a small 6-person firm specializing in custom residential projects. You will be the first point of contact for clients and office visitors and provide general administrative support for a group. This role will work with project teams and leadership to ensure effective and efficient functioning of the Bellevue office. Proficiency in QuickBooks Pro, for invoicing and time-tracking, is required.

Required Skills

· 2 years administrative experience --in residential construction is a plus, but not required.

· Strong business acumen - Experience working with leadership

· Effective communication and project management skills; willingness to assist members of a team, and ability to relate well with diverse individuals.

· Strong customer service skills, attention to detail, and organizational skills a must.

· Working knowledge of email, word processing, spreadsheets and presentation software (preferred); with experience using current version of MSOffice (Outlook, Excel, PowerPoint, etc.) preferred, and a minimum 1-year of experience working with QuickBooks Pro a must.

Responsibilities & Expectations

• Be the initial point of contact for occasional clients, consultants, vendors, employees, and other guests.
• Responsible for all incoming & outgoing mail and packages.
• Maintaining office supplies.
• Filing – general accounting, project & admin filing & archiving.
• Assist with monthly invoicing and monthly payables.
• Assist with sourcing, ordering, tracking, returning project samples; maintain sample library.
• Assist with project documentation and reporting.
• Project Budget spreadsheet development and monitoring.
• Prepare A/V equipment for presentations.
• Coordinating various office events.
• Provide support for leadership in organizing, monitoring and preparing client contracts and amendments.
• Provide general customer service support to current and new clients.
• Provide support for Marketing team by assisting with monitoring engagements via the social media channels, as well as design and printing of marketing collateral as needed.

Qualifications

• 2 years administrative experience
• ability to carry 20 pounds
• experience with Microsoft Office
• strong communication skills; both verbally and in writing.
• ability to work collaboratively in a diverse team environment

We are looking for someone who is a team player with the sensibility to get the job done!

Please email christina [at ] sturman architects.com and brad [at] sturman architects.com

No phone calls please.

Job Type: Part-time

Pay: $22.00 - $25.00 per hour

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Bellevue, WA 98004: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)
• Quickbooks Software: 1 year (Preferred)

Work Location: One location