Job Title: Project Manager Role/Records Management System (RMS)

Job Type: Contract

Rate: $70 per hour

Duration of work: 12 Months

Work location: 2 Broadway, 21st Floor, New York, NY 10004 / 1 Day remote “Hybrid” option.

Days and hours of work: Average 35 hours per week based on SME availability for meetings and other requirements (Hours 9-5, Monday-Friday,)

About

The MTA Headquarters Department of Safety & Security is seeking the services of a Program Manager (PM) and/or a Records Management System (RMS) professional to demonstrate an ability to review and manage data compiled through the use of the MTA’s designated RMS System. Under the direction of the cognizant Director Data Information and Analysis, the RMS Consultant will be responsible for the successful RMS application process map, design, collaboration meetings, implementation and roll out.

RESPONSIBILITIES

• Support the MTA’s Department of Safety & Security by obtaining security related information through various sources and MTA agencies
• Scanning for common statistical data
• Compile data fields, enter data, and assign priorities for data collection and gathering.
• Clarify and structure data to ensure it is suitable for reporting and analysis.
• Design and developing action plans.
• Hosting collaboration meetings with other agencies & departments & keeping participants and stakeholders appraised and on track.
• Integrate Standard Operating Procedures (SOP)’s.
• Ensuring the final RMS product meets Agency needs.
• Develop a Rollout schedule.
• Assisting the MTA in RMS rollout
• Implement measures to ensure Agency-wide implementation.

RISKS (required by MTA Risk Management)

• Describe the type of work consultant: Desk work only

whether any work will be performed within 50 feet of track right-of-way (yes or no) NO

Whether the work may involve areas with environmental risks (lead, asbestos) -- substantial or minimal (yes or no). NO

DELIVERABLES

1. Develop an action plan integrating with other MTA Agencies and systems.

2. Develop a “roll-out” schedule.

QUALIFICATIONS, EXPERIENCE & EDUCATION

A Bachelor’s degree issued after the completion of a four-year program at an accredited college in Criminal Justice, Project Management, Business Administration, Information Technology, Security Management or a related field.

or-

A satisfactory equivalent combination of education and experience.

• Proven written and oral communication skills in English as well as the ability to collect and interpret data effectively from various verbal and written sources.
• Solid experience in working with Program Management and related databases.
• Excellent analytical skills with the ability to dissect large amounts of data.

3 Version 2/20/24

• Strong communication skills and the ability to effectively convey complex information.
• Experience in the Security and /or transportation industry is considered a plus.
• Proven ability to act in a professional manner and maintain a positive attitude.
• Proficiency in Microsoft Windows based operating systems, Microsoft Office, and other applications
• Ability to work in a multi-faceted, fast-paced and high intensity emergency environment while maintaining a calm and professional demeanor.
• Good communication skills to translate business requirements into Dashboards and Reporting
• Proficient in MS Office applications, Word, Excel, PowerPoint, Project and other applications
• Proven ability to effectively complete multiple critical parallel/concurrent tasks (multi-tasking).
• Excellent inter-personal skills including the ability to work with individuals at all levels of the organization.
• Excellent oral, written and presentation communication skill in relating technical information to non-technical personnel.
• Proven ability to make critical decisions based on current data, past experience, and business rules.

4 years of experience in developing Reporting and Dashboards