Job Summary:
The Property Management/Leasing Assistant position is responsible for providing direct, offsite clerical support to the Property Management and Leasing teams ensuring complete follow-through and follow-up on assigned responsibilities. This position requires administrative experience and a working knowledge of NYC multi-family housing initiatives and their application to help tenants and prospective tenants maintain housing stability.
Job Duties and Responsibilities:
• Interact with the building managers daily to place orders with suppliers and to issue purchase orders
• Enter new vendors into the Yardi system
• Track open purchase orders to ensure that work is complete before payment is issued
• Track purchase order Indemnifications from Vendors and Contractors
• Purchase order issuance for all buildings supplies, capital improvements and apartment renovations
• Monitor Certificates of Insurance including Workers’ Compensation insurance
• Obtain W-9 forms from vendors
• Maintain a list of preferred vendors and prices for contractors and suppliers
• Negotiate with vendors periodically to adjust pricing to match competition, bulk purchases, or special orders
• Assist property and assistant property managers with direct coordination and scheduling of elevator reservations at the various buildings throughout the portfolio.
• Communicate directly with perspective tenants as well as current tenants to ensure a smooth move in and / or move out process.
• Collect, print, copy, scan and submit applicant eligibility documentation to Leasing team for review of subsidy applications.
• Obtains client signature on lease, subsidy application and other forms as required.
• Responsible for maintaining all new and existing tenant files, and obtaining all required supporting documentation for rental subsidy agencies
• Schedule appointments and collects documentation in preparation of lease renewals.
• Assist with reporting, renewals, operations, resident services and moving coordinator responsibilities, as required
• Distribute rent reminders, rent notices, lease renewals notices and or general notices to tenants as needed.
• Assist with and address tenant inquires
• Provide administrative support to the Leasing and Property Management team and other tasks as needed.
Job Requirements:
• Associate or bachelor’s in business administration, human services, or equivalent experience
• Minimum of 3-5 years of administrative experience preferred
• Knowledge of NYC residential real estate preferred
• Must have initiative with the ability to work well under pressure, and the ability to work both independently and as part of a team
• Knowledge of Yardi, Microsoft Word and Excel
• Excellent communication skills both orally and written.
Working Conditions
This is a full-time position. Typical days and hours of work are Monday through Friday, 9:00 a.m. to 6 p.m. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

About Stonehenge Management LLC

Stonehenge NYC and its affiliated companies is a vertically integrated, private real estate group with expertise in investment management, property management, development, design, construction and leasing. Stonehenge, together with its investment partners, owns and manages a portfolio of properties in Manhattan valued at approximately $2.1 billion. The portfolio is comprised of 18 income-producing properties with 3,000 apartments representing 2.5 million square feet of prime real estate. Stonehenge is recognized for its above-and-beyond customer service platform and five-star lifestyle programming.

The Stonehenge NYC team is comprised of dedicated professionals committed to providing the best in quality, service and potential for growth throughout its portfolio. This is your chance to become a part of a team with a proud history and growing future. Stonehenge provides an environment rich with opportunities for growth and career advancement. Be challenged, celebrated, and inspired. Be a part of something great and continue building your career with us!

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.